Administrative Associate II, LRC

Administrative Associate II, LRC

Mt. San Jacinto College 

Salary $3,882.71 - $5,701.89 Monthly

Location Menifee, CA

Job Type Full Time

Job Number 03364

Department Learning Resource Center

Division Instruction

Closing Date 4/22/2026 11:59 PM Pacific

Salary Level 16

Salary Schedule Range (From Step - To) 1 to 14

Weekly Hours 40

Daily Work Schedule (Start - Stop) 7:30 am - 5:00 pm Monday - Thursday; 8:00 am - 12:00 pm Friday

Contract Length 12 months

Occupational Group Secretarial/Clerical

Position Type R Regular

Categorically Funded Yes

# of Positions 1

JOB SUMMARY

We have an exciting opportunity for an Administrative Associate II, Learning Resource Center (LRC)position located at our campus in Menifee, CA.

Under the general supervision of the assigned administrator or designee, the Administrative Associate II provides a wide variety of administrative and support duties. The Administrative Associate II acts as liaison between the assigned administrator and the reporting departments. This position establishes and maintains positive working relations with students, instructors, staff, and community members.

CONDITIONS OF EMPLOYMENT

• This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs.

• A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.

• This position is in the California School Employees Association bargaining unit. For more information, please visit their website: http://www.csea.com/

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Receives and screens visitors in a professional and welcoming manner; answer the telephone; schedule appointments, provide information and/or guide visitors to the appropriate staff or department; distribute incoming and outgoing mail

• Provide administrative support to departments as needed; assist the department with administrative needs, establishing office procedures as well as ensuring collaboration and smooth operations across all departments; provide seamless service for visitors, students, and employees at the campus

• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff

• Prepare and review reports, requisitions, and statistical data/materials which require the use of some independent judgment and confidentiality

• Attends meetings and takes minutes as needed, transcribe, duplicate, and distribute minutes of meetings as appropriate, compiles and distributes meeting evaluation reports

• Organizes office activities; performs varied and specialized typing, editing and proofreading correspondence including letters, memorandums, procedure manuals and reports; trace clerical processing errors, make copies; maintain files, and record information into computer system, ensuring accuracy and maintaining confidentiality

• Operate a personal computer with access to faculty and student records and administrative files; utilize word processing, publishing, electronic spreadsheets and other related software applications, and calculators to distribute information

• Maintain a clean, organized, and welcoming front desk and reception area

• Order and maintain office supplies, prepare purchase requisitions in accordance with approved procedures, process and follow up on work orders, schedule maintenance and repair of equipment

• Review records of hours worked; maintains records for classified staff, adults, students, or hourly staff assigned to the department; prepares and processes attendance and time sheets

• Assist with the preparation and development of the department budget, monitor, and maintain records of expenditures, including review of requisitions for proper account numbers and check account balance for sufficient funds; prepare transfers as needed

• Assist in the coordination/facilitation of special projects (such as receptions, conference attendance); facilities use and events; maintain calendar of activities; district wide room scheduling; coordinate travel arrangements; prepare forms for approval, prepare, and distribute materials

• Train and provide direction and guidance to lower-level classified staff and student workers assigned to the department

• Maintain and monitor department website

• Perform other related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

The incumbent should possess knowledge of:

• Correct grammar, spelling, and punctuation

• Office methods, procedures, and practices

The incumbent should possess skills in:

• Excellent Customer Service

• Working effectively as a team member

• Meeting schedules and timelines

• Communicating effectively both orally and in writing

• Maintaining documentation and records

• Handling multiple assignments simultaneously and setting priorities based on customer needs

The incumbent should possess the ability to:

• Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly

• Quickly learn, independently interpret, and apply a variety of complex academic/organizational policies and procedures

• Trace clerical processing errors

• Explain a variety of complex procedures and policies

• Perform complex administrative work involving independent judgment, accuracy, and speed

• Establish format and spatial relationships for correspondence, charts and reports using computer word processing, spreadsheet, and/or database programs

• Prepare clear and concise correspondence of a routine nature

• Screen mail, telephone calls and visitors

• Perform arithmetic computations

• Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff

QUALIFICATIONS AND REQUIREMENTS

MINIMUM QUALIFICATIONS

• A high school diploma or GED; AND

• Four (4) years of professional experience in general clerical work; INCLUDING

• Two (2) years performing professional administrative duties; AND

• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff

***To ensure a fair and compliant screening process, application materials must only include minimal personal information. Application materials must not include your date of birth, Social Security number, photographs, URLs, QR codes, LinkedIn profiles, or any other embedded links directing to personal information or external websites. The only exception applies to transcript documents where certain information may appear by default. Application submissions containing any of the above items will be marked as incomplete and will not be considered*** 

SUBSTITUTIONS

Substitutions for meeting the minimum qualifications of this position are allowed. Please refer to the Substitution Policy included in the Tips for Applying section.

• Substitutions for the professional experience requirement are allowed, up to a maximum of two (2) years

DESIRED QUALIFICATIONS

• Two (2) years of experience in an educational environment

• Budgeting experience

• Experience working in a fast paced, student-centered office environment

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.

• Environment: Work is performed primarily in a standard office setting with travel from site to site. Must be able to remain in a stationary position for prolonged periods; occasionally move about inside the office to access filing cabinets, office machinery, etc. The incumbent must be able to work in a fast-paced office environment with background noise and a high stress level.

• Physical: Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

• Vision: The ability to observe details at normal vision range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

• Hearing: The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations within the normal audio range with or without correction. The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

THE COLLEGE

To learn more about Mt. San Jacinto Community College District, visit https://nam12.safelinks.protection.outlook.com/?url=https://msjc.edu/humanresources/&data=05|02|hkammer@msjc.edu|37b0b758b1f64921840908dd14a52ee8|5fbf5385e264415f8989a6bdac9eadd3|0|0|638689423260609868|Unknown|TWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ==|0|||&sdata=ZbIAhz8fpTe BDgyfYiyJq0amL1SV2IuOBKIjzG/zfE=&reserved=0

To apply, please visit https://apptrkr.com/7069207 

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Salary : $3,883 - $5,702