Office Operations and Administration Manager

Administrative Specialist Job Description:
MT HOOD SKI BOWL LLC seeks an experienced administrative specialist to join its team. The successful candidate will be responsible for managing high-volume data, ensuring accuracy and timeliness, and resolving issues that arise for internal and external teams. This role requires strong organizational skills, attention to detail, and excellent communication skills. If you have experience in accounting and administration, and are looking for a challenging role, please apply!

Key Responsibilities:

• Reconcile group sales transactions across all point of sale systems and Siriusware.
• Run appropriate reports for each system and ensure all data is input correctly and matches.
• Send payment requests to group bookings; enter all sales accurately and ensure the two systems balance weekly and monthly.
• Enter customer payment information into points of sale.
• Audit and send AR emails to customers with balances.
• Audit variances between points of sales.
• Print weekly tickets for group events, weddings, private groups, and any other group bookings.
• Ensure Groups Event Calendar is up to date in Teams.
• Enter group consumption and catering into invoices post groups.
• Reconcile company credit cards monthly.
• Assist in month-end general ledger reconciliations.
• Maintain electronic filing system and documentation for records and documentation.
• Resolve a wide range of complex discrepancies such as discounts and credit memos; escalate issues as necessary.

Requirements:

• Ability to act with integrity, professionalism, and confidentiality.
• Strong organizational skills; a self-starter; and able to document accounting backup clearly and professionally.
• Ensure compliance with policies and procedures and update documentation as necessary.
• Detail-oriented, reliable, and ability to complete work accurately and timely.
• Able to handle and prioritize multiple concurrent projects with competing deadlines.
• Excellent interpersonal skills. Able to coordinate and communicate work-related activities to a diverse audience, including people from different professional backgrounds.
• Must be willing to work weekends, holidays, and overtime.
• Team player - be flexible and open to new ideas and changing priorities.