What are the responsibilities and job description for the Contracts, Proposals & Operations Manager position at MSMM Engineering, LLC?
Job Title: Contracts, Proposals & Operations Manager
Company: MSMM Engineering, LLC
Location: Metairie / New Orleans, Louisiana — In Person
Employment Type: Full-Time
Department: Operations / Business Development / Contracts
Reports To: Director of Operations and Business Development
About MSMM Engineering
MSMM Engineering, LLC is a multidisciplinary engineering firm specializing in planning, design, and construction management for complex infrastructure projects, including flood protection, coastal restoration, pump stations, water and wastewater systems, bridges, and highways. We work with public and private clients to deliver resilient, sustainable, and technically sound solutions that protect communities and improve critical infrastructure.
About the Role
MSMM Engineering is seeking a highly organized, detail-oriented, and proactive Contracts, Proposals & Operations Manager to support project execution, proposal development, contract administration, invoicing, compliance readiness, and internal operations. This role will work across operations, finance, contracts, business development, IT, and compliance to strengthen MSMM’s back-office systems and support federal, public-sector, and infrastructure-related projects.
Key Responsibilities
- Prepare, review, and submit monthly project invoices by the 5th business day of each month.
- Lead proposal production and federal TORN responses, including schedules, contributor coordination, compliance reviews, and final submissions.
- Maintain proposal-ready materials, including project descriptions, resumes, performance narratives, capability statements, and past performance content.
- Manage prime contracts and subcontracts, including modifications, rate submittals, insurance documentation, negotiations, attestations, and CPARS support.
- Track corporate licenses, certifications, registrations, insurance policies, and compliance documentation.
- Own project setup and maintain accurate project, contract, financial, and reporting data in MSMM systems.
- Manage subcontractor invoices, payment tracking, billing documentation, and leadership reporting.
- Support administration of BQE or similar business systems, including dashboards for utilization, project performance, billing, and financial health.
- Coordinate CMMC readiness activities, documentation, internal controls, and vendor follow-up.
- Coordinate IT vendors, internal users, system access, onboarding support, and SpecsNTACT training or production support.
- Support teaming, partner engagement, and communication with primes and subcontractors for business development pursuits.
Qualifications
- Experience in contract administration, proposal coordination, operations, project controls, or related business support functions.
- Ability to manage RFP/RFQ and proposal processes, coordinate inputs from technical teams, and prepare clear, professional submissions.
- Strong organizational, communication, documentation, and deadline-management skills.
- Experience supporting invoicing, billing coordination, subcontractor tracking, project workflows, budgeting, or reporting.
- Proficiency with Microsoft Office or similar tools.
- Experience with BQE, Deltek, Unanet, QuickBooks, CRM, project management, or proposal management systems is preferred.
- Prior experience in engineering, architecture, construction, consulting, civil infrastructure, environmental projects, or public-sector contracting is preferred.
- Bachelor’s degree in business, communications, engineering, or a related field preferred, or equivalent education and experience.
Ideal Candidate
The ideal candidate is proactive, organized, detail-driven, and comfortable managing multiple priorities in a fast-paced professional services environment. This person should communicate clearly, follow through on deadlines, maintain accurate records, and work confidently across operations, finance, contracts, compliance, IT, and business development.
Why Join MSMM Engineering?
This role offers the opportunity to support meaningful infrastructure and public-sector projects while working closely with leadership, project teams, operations, and business development.
How to Apply
Interested candidates are encouraged to apply by sending their resume and a brief summary of relevant experience to:
dmorton@msmmeng.com
CC: rmehta@msmmeng.com