Accounting & Administrative Specialist - Benefits & Compliance

Position: Accounting & Administrative Specialist
Location: DeForest, WI
Company: Wisconsin Laborers' District Council

Full-Time | Onsite | DeForest, WI | Hours: 7:30 AM – 4:00 PM

We are seeking a highly motivated Accounting & Administrative Specialist to join a small office in DeForest, WI. This position plays a critical role in supporting union members, contractors, and internal operations.

This hands-on role combines accounting, administrative support, and member services in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication and adaptability.

The role offers a clear long-term growth path toward Office Manager responsibilities as part of a planned succession.

What You’ll Do

• Manage accounts payable/receivable, bank transactions, and related activity using QuickBooks
• Assist with payroll-related processes, including tax filings and wage rate calculations based on collective bargaining agreements
• Maintain and update member records in a union tracking system
• Support daily communication with union members, families, and contractors via phone and email
• Track political spending and assist with campaign finance reporting (State Ethics Commission)
• Assist with affiliated fund contributions, scholarships, and charitable foundation payments
• Provide general office support, including vendor coordination, filing, and administrative organization

What We’re Looking For

• High school diploma required; additional education in accounting or business preferred
• 3 years of administrative, accounting, or office support experience
• Strong QuickBooks and bookkeeping experience
• Proficiency in Microsoft Office Suite (especially Excel) and comfort learning new systems (CRM or membership databases preferred)
• Strong written and verbal communication skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Experience in construction, union, or labor environments strongly preferred

Work Environment

• Onsite role (no remote work)
• Small office team of 4 employees
• Fast-paced, collaborative environment
• Standard hours: 7:30 AM – 4:00 PM, Monday–Friday

Comp and Benefits:
Starting salary for this role is $65,000 , depending on experience.
Health, dental, and vision insurance
Pension plan(Provided through the Wisconsin Laborers’ Health and Pension Plan)
About Us
The Wisconsin Laborers’ District Council (WLDC) represents over 10,000 construction craft laborers across Wisconsin and is part of the Laborers’ International Union of North America (LIUNA). We support members and their families through services that promote safety, financial stability, and long-term well-being.

WLDC is committed to the principle of equal employment opportunity regardless of race, color, gender, age, sexual orientation, religion, disability, veteran's status, or national origin and abides by state regulations and federal laws
 

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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