Office Assistant/Receptionist

Job Overview

We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energetic approach, combined with strong organizational skills and technical proficiency, will help create a positive and efficient office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and friendly workplace.

Duties

• Greet visitors warmly, manage front desk responsibilities, and direct inquiries with professionalism and courtesy
• Answer multi-line phone systems promptly, screen calls, and relay messages accurately
• Maintain organized filing systems, manage data entry tasks, and ensure all records are up-to-date
• Schedule appointments, coordinate calendar management, and assist with meeting preparations
• Utilize productivity software such as Microsoft Office (Word, Excel) and QuickBooks for various administrative tasks
• Support office management activities including ordering supplies, managing inventories, and maintaining cleanliness
• Provide customer service support by addressing client questions, assisting with inquiries, and ensuring positive communication experiences

Requirements

• Proven clerical or administrative experience in an office setting with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with spreadsheets and data entry processes
• Technical proficiency with office management tools such as QuickBooks and multi-line phone systems
• Excellent phone etiquette, communication skills, and customer service orientation
• Bilingual abilities are a plus to effectively serve diverse clients and team members
• Strong computer literacy including typing speed, proofreading skills, and familiarity with productivity software
• Previous experience in front desk or personal assistant roles is advantageous
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a real difference! This paid role is perfect for motivated individuals eager to grow their administrative skills in a supportive setting.

Pay: $10.00 - $15.00 per hour

Benefits:

• Dental insurance
• Health insurance

Work Location: In person

Benefits:

Salary : $10 - $15