What are the responsibilities and job description for the Payroll and Benefits Specialist position at Mr. Greens Produce?
We're hiring a Bilingual Payroll and Benefits Specialist for our Miami Office!
Mr. Greens has proudly grown into one of the largest privately-owned produce distributors in Florida. With deliveries 365-days a year, 7-days a week and multiple runs per day, Mr. Greens has set the gold standard for service. Mr. Greens serves a large variety of clients, including restaurants, hotels, country clubs, caterers, grocery stores and retail outlets.
Summary:
The Payroll and Benefits Specialist is responsible for managing and administering payroll processes and employee benefits programs to ensure accuracy, compliance, and timely delivery. This role serves as a key point of contact for employees regarding payroll and benefits inquiries and works closely with HR and Finance teams to maintain compliance with federal, state, and local regulations.
Key Responsibilities
- Payroll Administration
- Process weekly payroll for all employees, ensuring accuracy and timeliness.
- Maintain payroll records and ensure compliance with tax and labor laws.
- Review and reconcile payroll reports, deductions, and adjustments.
- Handle wage garnishments, tax withholdings, and other payroll-related transactions.
- Benefits Administration
- Administer employee benefits programs, including health, dental, vision, life insurance, retirement plans, and wellness initiatives.
- Coordinate annual benefits enrollment and communicate plan changes to employees.
- Serve as the primary contact for benefits-related inquiries and resolve issues promptly.
- Ensure compliance with ERISA, ACA, COBRA, and other applicable regulations.
- Compliance & Reporting
- Prepare and submit payroll tax filings and other required reports.
- Maintain confidentiality and security of employee data.
- Assist with audits and ensure adherence to company policies and legal requirements.
- Employee Support
- Respond to employee questions regarding pay, deductions, and benefits.
- Provide guidance on benefits eligibility and enrollment processes.
Qualifications
- Education: Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field (or equivalent experience).
- Experience:
- 2–4 years of payroll and benefits administration experience.
- Familiarity with payroll systems (e.g., ADP, Paycom, Workday) and HRIS platforms.
- Skills:
- Strong knowledge of payroll regulations and benefits compliance.
- Excellent attention to detail and organizational skills.
- Strong communication and problem-solving abilities.
- Proficiency in Microsoft Excel and other office tools.
Physical Demands/ Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position works in an office environment with low to moderate noise levels.
- Individual sits for long periods of time while operating a keyboard and communicating via telephone.
- May involve standing/walking as needed primarily on a level surface throughout the day.
- May include lifting things up to 15 pounds, on occasion.