What are the responsibilities and job description for the Cash Application Specialist position at Mr. Greens Produce?
Overview:
Mr. Greens has proudly grown into one of the largest privately-owned produce distributors in Texas, Georgia, and Florida. With deliveries 365-days a year, 7-days a week and multiple runs per day, Mr. Greens has set the gold standard for service. Mr. Greens serves a large variety of clients, including restaurants, hotels, country clubs, caterers, grocery stores and retail outlets.
Position Summary
The Cash Application Specialist is responsible for accurately applying customer payments, reconciling accounts, researching payment discrepancies, and supporting the Accounts Receivable team. This role plays a critical part in maintaining accurate customer account balances and ensuring timely cash posting in a high-volume produce distribution environment.
Essential Duties and Responsibilities
- Process and post customer payments received through ACH, wire transfers, lockbox, checks, credit cards, and other payment methods.
- Research and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
- Reconcile daily cash receipts and ensure timely and accurate application of all customer payments.
- Review remittance advice and match payments to customer invoices.
- Work closely with Collections, Customer Service, Sales, and Accounting teams to resolve payment issues.
- Monitor aging reports and identify accounts requiring payment investigation.
- Prepare account reconciliations and support month-end closing activities.
- Maintain accurate customer records and payment documentation.
- Assist with customer account inquiries and provide supporting payment information when needed.
- Generate and distribute cash application and reconciliation reports.
- Ensure compliance with company policies, accounting procedures, and internal controls.
- Support continuous improvement initiatives to enhance cash application processes and efficiency.
Education & Experience
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 2 years of cash application, accounts receivable, or accounting experience.
- Experience working in a high-volume transaction environment preferred.
- Food distribution, produce, wholesale, or logistics industry experience is a plus.
- Ability to perform account reconciliations
- Excellent verbal and written skills
- Prolific ability to solve problems logically and critically
- Knowledge in excel
- Bilingual Preferred in English and Spanish
Skills & Competencies
- Strong understanding of Accounts Receivable and cash application processes.
- Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis functions.
- Experience with ERP systems such as Microsoft Dynamics, SAP, NetSuite, Oracle, or similar platforms.
- Exceptional attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
Physical Demands/ Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position works in an office environment with low to moderate noise levels.
- Individual sits for long periods of time while operating a keyboard and communicating via telephone.
- May involve standing/walking as needed primarily on a level surface throughout the day.
- May include lifting things up to 15 pounds, on occasion.
Benefits
- Medical Benefits
- Vision
- Dental
- Paid Time Off (PTO)
- Paid Weekly
- 401K
- Holiday Pay