What are the responsibilities and job description for the Payroll Manager position at MPW Industrial Service Group?
#INDMPW3
JOB FUNCTION:
To manage the periodic processing of payroll to the company’s approximately 2,000 employees as well as
managing all payroll-related projects.
ESSENTIAL FUNCTIONS:
1. Manage Payroll Supervisor and Payroll Associates.
2. Draft, implement, review and maintain payroll policy and procedure documentation.
3. Work with Human Resources to establish and maintain a written pay policy.
4. Enforce all payroll-related policies.
5. Work with Human Resources to establish procedures regarding the new hire process and any
other payroll-related Human Resources procedure (relocation, tuition reimbursement, etc.).
6. Identify opportunities and initiate, plan and implement process improvements in payroll
processes.
7. Manage various projects, including establishing project timeline, involving all necessary
parties, working with third party consultant if applicable, and execution.
8. Administer time-keeping software (Kronos).
a. Create, test, troubleshoot new pay rules.
b. Create new views/reports (“genies”).
c. Develop and enforce a weekly audit plan.
d. Manage projects related to time-keeping system.
e. Work with IT on any clock-related issues.
f. Stay abreast of product updates.
9. Understand and resolve any general ledger reconciling issues related to payroll, including
reconciliation of payroll tax accounts.
10. Ensure systems are set-up and updated to reflect our current employee base, including wages,
benefits, sick and vacation time in line with policies and/or contracts (union and non-union).
11. Effectively communicate significant changes/updates to large groups of employees/managers.
12. Oversee payroll processing at a high level.
a. Work with Payroll Supervisor on any issues.
b. Review audit results for each periodic payroll.
13. Handle garnishments, IRS levies, and other miscellaneous compliance issues.
14. Serve as primary contact with third party tax administrator to resolve any issues.
15. Prepare and file tax returns, as needed.
16. Oversee year-end reporting process.
17. Research and resolve complex payroll accounting issues (i.e. acquisitions and divestitures,
inter-company, cash reconciliations, etc.)
18. Understand various data requests and coordinating the resources necessary to fulfill the
requests.
19. Manage regular preparation of relevant management reports, including weekly, monthly,
quarterly and year-end reports.
20. Understand the company’s various union agreements and ensure that the payroll process is in
accordance with those agreements.
21. Monitor changes in payroll laws/regulations and enforce, when necessary. Advise
management on needed actions.
22. Participate in annual Employee Benefit Plan audit, including preparation and/or reconciliation
of various documents.
23. Maintain professional and technical knowledge by attending educational workshops; review
professional publications; establish personal networks; participate in professional societies.
24. Draft and/or update training materials. Present training in conjunction with Payroll
Supervisor.
25. Evaluate payroll staff by establishing goals, monitoring and measuring, counseling and
disciplining employees. Ensure a high-level of customer service to our internal customers.
26. Performs other duties as directed.
QUALIFICATIONS:
1. Associates degree in Business or related field or 10 years of payroll experience required.
Bachelor’s degree in Business or related field desirable.
2. Certified Payroll Practitioner (CPP) desirable.
3. 5-7 years of payroll experience (10 years of payroll experience if no Associates or Bachelor’s
degree).
4. Microsoft Office required. JD Edwards, Business Objects/Crystal and Kronos experience
preferred.
5. Payroll tax law (multi-state) knowledge.
6. Understanding of General American Payroll Association Guidelines and Practices.
7. General ledger understanding.
8. Professional oral and written interpersonal communication.
9. Ability to handle confidential information and use discretion while performing job duties.
10. 2-3 Years of supervisory experience.