Office Manager Payroll Administrator

IATSE Local 12 Office Manager and Payroll Coordinator Job Description

566 E Rich St. Columbus, OH 43215

614-221-3753

office@iatse12.org

Who We Are: Founded in 1893, The International Alliance of Theatrical Stage Employees (IATSE) Local 12, is an AFL-CIO affiliated labor union. We represent stage technicians that work in central Ohio theatres, arenas, and convention facilities.  As a craft union, we operate a referral hall for assigning local workers to employers.  We also administer a payroll service, Theatrical Payroll Services of Central Ohio (TPSCO), that some employers use for payroll processing.

Title of Job: Office Manager & Payroll Coordinator

Job Summary: The Office Manager & Payroll Coordinator is responsible for overseeing daily administrative operations and managing payroll for a workforce of approximately 80–120 employees. This role ensures accurate and timely payroll processing, maintains compliance with applicable laws and regulations, and supports overall office efficiency.

Pay: $33.25 per hour.

Benefits: Benefits are administered by the IATSE National Benefit Funds.  Employees of Local 12 receive a (19%) contribution towards their health fund and a (10%) contribution towards their pension fund.  The health care package is accessible once your account reaches the threshold for purchasing benefits, and is a complete package including medical, dental, vision and life insurance.  The pension is defined-benefit and requires (5) years for vesting.  

Union Membership: This position requires you to join IATSE Local 12 after (90) days of probationary employment.  Initiation fees are waived for office employees.  You must maintain membership in good standing as part of your employment.

Reports To: Daily reporting is to the Business Agent and Secretary Treasurer, who are elected by the union membership.  All positions report to the Executive Board of IATSE Local 12 for governance purposes.

Hours Required: Minimum hours are 9am-2pm, Monday through Friday.  Some weeks may require additional hours worked to process large payrolls.  Occasionally, communication may occur outside of regular office hours.

Leave Policies: US postal service holidays are paid as vacation days.  Up to (5) days of paid sick leave may be taken with communication.  Up to (5) days of paid vacation may be taken with prior approval.  This position is the main office administrator and is expected to communicate necessary time away from the office with advance notice.

Summary of Responsibilities:

Payroll Administration (50%)

• Process biweekly payroll for 80–120 employees accurately and on schedule
• Maintain employee payroll records, including wages, deductions, and tax information
• Ensure compliance with federal, state, and local payroll laws and regulations
• Coordinate with accounting or external payroll providers as needed
• Reconcile payroll reports and resolve discrepancies
• Prepare payroll summaries and reports for management
• Answer inquiries about payroll timing and status for members

Office Management and Communication (40%)

• Oversee day-to-day office operations and administrative functions
• Maintain office systems, supplies, and vendor relationships
• Support onboarding and offboarding processes, including employment documentation
• Maintain personnel files and ensure confidentiality of sensitive information
• Serve as point of contact for employee inquiries related to payroll and office policies
• Prepare communications and mailings as required for members
• Assist with management of social media and website communications

Compliance & Reporting (10%)

• Ensure compliance with labor laws, tax regulations, and company policies
• Assist with audits, reporting, and year-end processes (W-2s, 1099s, etc.)
• Maintain accurate records for internal and external reporting requirements

Qualifications & Skills:

• Proven experience in payroll processing (80 employees preferred)
• Knowledge of payroll systems (e.g., ADP, QuickBooks, or similar)
• Familiarity with Microsoft Office including Outlook, Excel, Access and Word
• Strong understanding of payroll regulations and tax requirements
• Experience in office management or administrative leadership
• High attention to detail and accuracy
• Strong organizational and time management skills
• Physical abilities typical for an office environment including the ability to lift up to 30 lbs. and work from a workstation using a desktop computer, phone and copier.
• Ability to handle confidential information with discretion
• Problem solving and strong interpersonal skills are necessary for assisting members.
• Experience with ADP Workforce Now and QuickBooks Desktop is Preferred.
• Familiarity with benefits administration and HR processes is essential.
• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field is highly desired.