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Event Operations Manager
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New York Auto Show
Whitestone, New York, United States
1
New York City Metropolitan Area, New York, United States
(on-site)
Event Operations Manager
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New York Auto Show
Whitestone, New York, United States
(on-site)
Posted 1 day ago
Event Operations Manager
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New York Auto Show
Whitestone, New York, United States
1
New York City Metropolitan Area, New York, United States
(on-site)
Job Type
Full-Time
Job Duration
Indefinite
Salary
$70,000.00 - $80,000.00
Min Experience
3-5 Years
Min Education
BA/BS/Undergraduate
Required Travel
0-10%
Salary - Type
Yearly Salary
Job Function
Exhibit And Tradeshow Management
Description
The New York Auto Show, owned and operated by the Greater New York Automobile Dealers Association, is seeking a motivated and detail-oriented Event Operations Manager to manage the planning and execution of the Auto Show and other events. In this position, you’ll collaborate closely with internal staff and external partners to manage budgets, logistics, vendor relationships, and onsite operations with a strong focus on efficiency and delivering exceptional experiences.
The Event Operations Manager works extensively with internal staff and external partners to manage spending, contracts, onsite design, show logistics, and show collateral. This ensures that all stakeholders remain informed as plans evolve and then oversee the preplanning and onsite operational aspects while maintaining strong relationships with exhibitors, external vendor partners, and internal personnel.
The ideal candidate is an organized, collaborative, who thrives in a fast-paced environment and values people, responsibility, flexibility, and a commitment to excellence.
This position will work from the Whitestone, Queens, NY office 5 days on-site.
Responsibilities
Event Planning, Coordination, and Evaluation
Plan and execute the NYIAS and other assigned events and support others as needed
Develop show production timelines to ensure proper and timely coordination of all event components
Facilitate pre-show and post-show event meetings and participate in weekly show team meetings
Develop operations post-event assessment to ensure feedback document issues that inform future planning
Budgeting & Financial Management
Develop and maintain event budgets with the goal of identifying cost saving measures related to operating expenses
Manage budget revisions and work with the Business Manager on monthly accruals
Maintain payment schedules and contractual deposits
Vendor Management & Contracting
Create RFPs for all event vendors, review and analyze proposals and provide recommendations to leadership for vendor selection
Manage SOWs and schedules for core show partners, such as security, cleaning, and housing.
Review facility and hotel contracts as required
Floorplan, Logistics & Production
Submit and monitor exhibit hall, and special event floor plans.
Coordinate all expo logistics, equipment, and signage with the General Service Contractor
Develop and manage signage plans, graphic production, and onsite placement accuracy in collaboration with Marketing, and Public Relations.
Oversee the creation of the exhibitor service manual, which outlines all pertinent information, rules, and regulations for the show
Work closely with internal staff to development Sponsorship opportunities and manage their fulfillment costs and logistics
Plan and manage specialty areas and special program areas on the show floor
Collaborate internally on housing requirements for staff, Association Directors, , as required
Actively manage show housing in coordination with the housing agency and work collaboratively to increase hotel room usage.
Meeting Rooms & Special Events
Contract venues, hotels and spaces, manage logistics, and oversee execution of Summer Exhibitor meeting, including audio-visual contracting/coordination, meeting room setups, Food & Beverage, signage, and golf course logistics.
Onsite Execution & Show Operations
Lead onsite operations across move-in, show staging, and move-out, ensuring timelines, safety standards, and service requirements are met
Manage onsite vendors and coordinate with venue teams and internal staff to solve problems in real-time
Maintain exhibitor, sponsor, and attendee experience standards through active floor management and problem resolution
Ensure compliance with facility regulations, union requirements, and emergency procedures throughout the event
Document issues and opportunities for future events to be shared in post-event assessment
Ensure a positive and collaborative spirit is maintained in all interactions with colleagues, partners, and customers
About the New York International Auto Show. Founded in 1900 at the original Madison Square Garden, the New York International Auto Show is the oldest and most-attended auto show in North America. The New York Auto Show is a spring event at the Javits Convention Center opening to the public on Good Friday and running through the Sunday after Easter. It is owned and operated by the Greater New York Automobile Dealers Association, which represents more than 400 new-car dealers across New York City, Long Island, Westchester, Rockland, and other northern New York counties.
COMPENSATION & BENEFITS Target compensation: $70,000 - $80,000
Please note that this range is a reasonable estimate for the position and may vary based on a candidate’s qualifications.
We offer a competitive benefits package that includes medical, dental, vision, a 401(k) with company match, and FSA benefits..
Requirements
QUALIFICATIONS
3 years of experience in events, hospitality, trade shows etc.
Strong understanding of event planning principles, requirements, and procedures
High emotional intelligence and calm under pressure
Ability to stay highly organized and efficient throughout all phases of the events
Proven experience leading a team and managing external partners
Demonstrated ability to create and manage event budgets
Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook); and willing to learn new event planning software.
Limited travel during the year but you will be required to be on show site for 14 days for move-in, show execution, and move-out.
Job ID: 84762712
New York Auto Show
Please refer to the company's website or job descriptions to learn more about them.
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Whitestone, New York, United States New York City Metropolitan Area, New York, United States
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Salary : $70,000 - $80,000