Purchasing Coordinator

Primary Purpose

This position is responsible for the clerical and administrative function for Purchasing. It processes approved requisitions into Purchase Orders (POs), communicates purchase requirements with suppliers and maintains a database to verify pricing and tracks all orders. This position also works with suppliers and contractors to correct order problems such as incorrect pricing, obtaining proof of delivery, tracking deliveries, etc.

Major Duties & Responsibilities

1. Daily processing of approved requisitions into Purchase Orders in a timely and accurate manner. Ensure compliance with company Purchasing policies and procedures.
2. Checking existing orders to ensure accuracy of the order compared to the placed Purchase Order and confirming delivery and lead times with suppliers. Maintaining and updating pricing databases and vendor records. Collaborate with internal department (i.e., Processing, Maintenance, etc.) to clarify purchasing needs.
3. Working with vendors to resolve discrepancies with orders or invoices such as incorrect pricing, tracking and obtaining proof of delivery, damaged or returned items, etc.
4. Running appropriate reports for inventory control and costs. Support the Purchasing Manager with administrative tasks as needed.
5. Maintaining a safe and positive work environment in compliance with OSHA, company standards, local, state and federal requirements.

Qualifications

• Minimum High School Diploma or GED required.
• 1 - 3 years' relevant experience. Experience in purchasing/parts room inventory or vendor relations preferred.
• Excellent customer service skills, inventory management, purchasing, supply chain, financial or warehouse management software such as Oracle, Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Basic understanding of supply chain and procurement principles.
• This role may require occasional interaction with processing and/or warehouse environments.
• Must be able to work independently and as part of a team.