What are the responsibilities and job description for the Office of President, Event and Fundraising Assistant position at MOUNT ST JOSEPH UNIVERSITY?
Job Location: Mount St. Joseph University - Cincinnati, OH
Employer Address: Mount St. Joseph University | 5701 Delhi Rd. Cincinnati, OH 45233
Department: Office of the President
Status: Non-Exempt
Supervisor Contact Information:
Jacque Glass, Executive Assistant to the President | Jacque.glass@msj.edu | 513-244-4232 | ADM 212
Pay Rate: The Student Employee Pay Wage Policy can be found on myMount
Evaluation Period: Annual performance evaluations if the student works the entire academic year. If the student works one semester, the performance evaluation will be completed after that semester.
Purpose: Office of the President Student Employee has a crucial and diverse role in supporting the President and their Executive Assistant. Their responsibilities encompass various tasks that are important for the efficient functioning of the President's office and the success of the organization as a whole. Overall, the Office of the President Student Employee's role involves providing comprehensive administrative support to the President and his Assistant, helping to streamline operations, and contribute to the success of events and meetings. The position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple tasks simultaneously.
Duties & Responsibilities:
A large part of the role will be assisting with the raffle process. This includes tracking ticket books in Excel, checking books in and out to sellers, recording ticket numbers, and helping reconcile stubs and payments as they come back in. Attention to detail will be very important, along with a comfort level working in Excel.
Entering ticket information into our system after sales are completed. I do not expect them to come in knowing the platform. We can easily teach them Zeffy, but they should be open to learning and following a consistent process.
This student will play a meaningful role in the Scholarship Benefit, which is one of our largest fundraising events of the year and is held the night before Homecoming. They will assist with the planning and execution of the event, including helping organize materials, supporting invitations and guest lists, assisting with event setup, and being part of the team that ensures everything runs smoothly the evening of the event. This is a great opportunity to see how a fundraising event comes together from start to finish.
They will also support event efforts more broadly, including helping with party planning, managing materials, and assisting at events where the car is displayed. They will help sell raffle tickets, interact with guests, and contribute to creating a welcoming and engaging experience.
Assist with creative tasks such as drafting invitations, creating flyers or signage, and helping with content for donor communications.
A good eye and strong writing skills would be very helpful.
An organized, detail oriented, reliable, and willing to take ownership of their work. This role will touch many areas and provide a great opportunity to gain experience in event planning, fundraising, and working within the Office of the President.
Updating Board Material: Keeping board materials up to date. The student employee will assist in maintaining accurate and current information for board members to review.
Annual Christmas Party and Other Events: The student employee will support the President's involvement in various events, including the Annual Christmas Party. This could include tasks like planning, coordination, setup, and being present to assist Mrs. Williams.
Qualifications:Qualifications
- Currently enrolled student at Mount St. Joseph University
- Ability to work on own initiative, independently, and to deadlines
- Well organized, punctual, and reliable
- The ability to communicate sensitively and tactfully, both orally and in writing, with individuals at all levels within the University
- Excel
To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.
A review of resumes will begin immediately and continue until the position is filled.
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Mount St. Joseph University is an Equal Opportunity Employer