Purchasing Coordinator

We are seeking a detail oriented Purchasing Coordinator to support purchasing operations, financial transactions, and administrative processes within a stable and mission driven public organization.

This position is ideal for someone with experience processing purchase orders, requisitions, invoices, and vendor related transactions who enjoys working in a collaborative office environment and takes pride in accuracy and customer service.

Purchasing Coordinator

Westbury, New York

Long-term multi-year Contract

$25 to $31 per hour plus benefits

Monday through Friday

35 hours per week

Onsite

Key Responsibilities

• Process purchase requisitions and purchase orders from initiation through completion
• Review documentation for accuracy and ensure compliance with internal procedures
• Support invoice processing, billing activities, and vendor related transactions
• Maintain purchasing records and financial documentation within organizational systems
• Coordinate travel, conference, and related administrative requests
• Communicate with internal departments regarding purchasing requests, order status, and documentation requirements
• Assist with reporting, recordkeeping, correspondence, and general office administration
• Research and resolve purchasing and invoice discrepancies
• Provide administrative support to multiple departments as needed
  
  

Qualifications

• One to three years of experience processing purchase orders, requisitions, invoices, or similar financial transactions
• Experience working within purchasing, procurement, accounting, finance, or administrative support functions
• Strong Microsoft Excel and Microsoft Word skills
• Excellent attention to detail and organizational abilities
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Comfortable working within financial systems and databases
  
  

Preferred Qualifications

• Experience with PeopleSoft or similar enterprise financial systems
• Experience supporting purchasing, procurement, accounts payable, or billing operations
• Familiarity with educational technology, learning systems, or student information platforms
  
  

What Makes This Opportunity Attractive

• Stable long-term contract position with potential to go perm
• Competitive hourly compensation
• Benefits package including paid time off
• Consistent daytime schedule with no evenings or weekends
• Opportunity to broaden purchasing, financial operations, and administrative experience
• Collaborative team environment with exposure to multiple business functions
  
  

Posted By: Tina Zahradnik