Administrative Assistant

Join our dynamic team as an Administrative Assistant and become the vital backbone of our office operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing, and excels at providing exceptional support. You will be the first point of contact, manage daily administrative tasks, and ensure the smooth functioning of our office. Your proactive approach and attention to detail will help create a welcoming atmosphere while keeping everything running seamlessly. This paid position offers an exciting opportunity to develop your skills in office management and customer service within a supportive team environment.

• Greet visitors and answer multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette and customer support.
• Manage front desk operations, including scheduling appointments, handling mail, and maintaining a tidy reception area.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Utilize computer skills with Microsoft Office, Google Workspace, and QuickBooks to prepare reports, spreadsheets, and financial documents.
• Assist with calendar management and coordinate meetings or appointments for staff members or clients.
• Support office management tasks such as inventory control, supply ordering, and maintaining office equipment.
• Provide clerical support including typing correspondence, managing data entry tasks, and supporting bookkeeping activities.

• Proven experience with office management, administrative support, or clerical roles that demonstrate strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks.
• Strong multitasking abilities with exceptional time management skills to prioritize tasks efficiently.
• Bilingual capabilities are highly desirable to serve diverse clients and team members effectively.
• Experience working at a front desk or as a receptionist in medical or dental offices is a plus.
• Knowledge of multi-line phone systems and phone etiquette to handle inquiries professionally.
• Attention to detail for proofreading documents and maintaining accurate records; typing speed is advantageous.
• Customer service experience with a friendly demeanor that fosters positive interactions. Embark on a rewarding career where your organizational talents shine! We value proactive individuals who are eager to contribute their skills in a vibrant office setting. Join us today to be part of a dedicated team committed to excellence!

Job Types: Full-time, Temp-to-hire

Pay: $16.00 per hour

Expected hours: 40 per week

Experience:

• Warehouse: 1 year (Preferred)
• Data entry: 1 year (Preferred)
• Document review: 1 year (Preferred)
• Document management: 1 year (Preferred)

Work Location: In person

Salary : $16