Front Desk Receptionist

Job Overview
We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a positive and efficient experience. Your enthusiasm, organizational skills, and attention to detail will help create a smooth-running front office environment. This paid position offers an exciting opportunity to develop your administrative and customer service skills while supporting our team’s daily operations.

Responsibilities

• Greet visitors warmly, determine their needs, and direct them appropriately to ensure a positive first impression.
• Manage multi-line phone systems with professionalism, answering inquiries promptly and routing calls efficiently.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, with accuracy and confidentiality.
• Maintain appointment calendars and schedule meetings using calendar management tools; coordinate with staff to avoid conflicts.
• Perform data entry, filing, and document proofreading to ensure records are accurate and organized.
• Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks or similar software, and maintaining office cleanliness.
• Provide exceptional customer support by addressing inquiries, resolving issues promptly, and ensuring a welcoming environment for all visitors.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Demonstrated clerical experience including data entry, filing, proofreading, and document management.
• Exceptional phone etiquette with experience managing multi-line phone systems confidently.
• Bilingual abilities are highly desirable to assist diverse client needs.
• Familiarity with office management procedures and administrative support tasks such as calendar management and personal assistant duties.
• Knowledge of medical or dental receptionist practices is a plus; experience in bookkeeping or QuickBooks is beneficial. Join us in creating a welcoming environment where professionalism meets enthusiasm! This role is ideal for someone eager to grow their administrative expertise while providing outstanding customer service in a dynamic setting.

Pay: $11.00 - $14.00 per hour

Work Location: In person

Salary : $11 - $14