What are the responsibilities and job description for the Office Administrator position at Moseley?
Organized, tech savvy, and versatile Office Administrator needed for Moseley’s growing Charleston office. In this role you’ll handle an array of office support tasks including greeting visitors, answering phones, scheduling, supply inventory management, travel coordination, and office events. As part of an established design firm’s operational team, the Office Administrator will provide detailed administrative support for Construction Administration and other disciplines.
Location: Charleston, SC
Qualifications:
- High School Diploma required
- 2 years’ administrative experience, previous Architecture, Engineering, or Construction industry experience preferred
- Notary Public preferred
Responsibilities:
- Answering office phones, greeting visitors, and coordinating travel arrangements
- Maintain company vehicle service and schedule
- Handle incoming and outgoing mail, packages, and faxes
- Provide officewide administrative support for all firm disciplines, including Construction Administration, Engineering, Architecture, Interior Design, Human Resources, Marketing, IT, and Accounting
- Organizing and maintaining inventory of all office supplies
- General document maintenance including filing, scanning, boxing, and organizing for storage as needed
- Arrange lunch order deliveries for meetings and office events
- Drafting, proofreading, and formatting letters in Word and preparing spreadsheets in Excel as needed
- Offer comprehensive administrative support to multiple teams by performing a variety of administrative and operational needs
- Facilitate in-office events and activities
- Additional responsibilities as assigned
Required Skills:
- Capable of working in a collaborative team environment to meet specific deadlines
- Strong ability to communicate clearly, both verbally and in writing
- Highly organized with strong attention to detail
Software Proficiencies:
- Microsoft Office Suite experience required
- Shipping and tracking software experience preferred
- Procore and/or Newforma experience preferred
- Ability to navigate/utilize Construction Management Software programs such as Procore, SharePoint, PlanGrid, and Converge preferred
Candidates for consideration must complete the application process through our website. To apply, please submit your cover letter & targeted résumé online: https://www.moseleydesigns.com/careers#current-openings.
Benefits: Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including:
- Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement); Basic life Insurance; Parental Leave; Holidays & Annual/Sick/Personal day Leave; Short-term and Long-term Disability Insurance
- 401(k) with employer match
- Dental, Vision, and Pet Insurance
- Health FSA and Dependent Care FSA
- Telemedicine Services, EAP, & Wellness Programs
- Payments for Qualifying Professional Licenses & Dues
About the Firm: Founded in 1969, Moseley is an interdisciplinary design practice focused on the bedrock institutions and gathering places of communities across the United States. Offering architecture, engineering, interior design and planning services, Moseley transforms communities by creating safe, sustainable and engaging gathering places that instill pride and elevate daily life.
According to our 2025 workplace survey, 96% of employees believe that their work serves a valuable purpose for our firm; 94% believe Moseley respects and values their time with family and friends, away from work; 98% are proud to work at Moseley, and 95% would recommend the firm to friends for employment.
Moseley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status. For more information about your EEO rights as an applicant under the law please view “EEO is the Law Poster”, “Pay Transparency Notice”, and “Supplement”.
If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system. To request accommodation, please contact Human Resources at 804.794.7555
Moseley maintains a drug free workplace.