What are the responsibilities and job description for the Accounts Payable/Receivable Specialsit position at Mosaic Properties?
About the Company
Founded in 1993, Mosaic Properties and Homes is a premier development and construction company based in Grand Rapids. We specialize in creating vibrant towns, resort-style communities, and thoughtfully crafted single-family homes.
We're looking for an experienced Accounts Payable/Accounts Receivable Specialist who enjoys working in a fast-paced construction environment and takes pride in accuracy, organization, and supporting successful projects from start to finish.
Why Mosaic Properties & Homes?
- Join an established company with a reputation for quality and integrity.
- Be part of creating communities where families will live for generations.
- Work alongside a collaborative team that values accountability, craftsmanship, and continuous improvement.
- Enjoy a stable, growing organization where your contributions have a direct impact on the success of every project.
If you're looking for an opportunity to build your career with one of West Michigan's respected residential builders, apply today and become part of the Mosaic team.
Position Summary
The Accounts Payable / Accounts Receivable Administrator is responsible for managing the day-to-day accounting functions that support construction projects and business operations. This position handles accounts payable and accounts receivable activities, project setup, change order processing, construction draw documentation, and financial recordkeeping. The ideal candidate has prior experience in the construction industry, is highly organized, detail-oriented, and possesses strong working knowledge of both QuickBooks
Essential Responsibilities
Accounts Payable
- Process vendor invoices accurately and ensure timely payment
- Match purchase orders, invoices, and receiving documentation.
- Reconcile vendor statements and resolve discrepancies.
- Maintain vendor records, W-9s, and payment files.
- Process employee expense reimbursements and company credit card reconciliations.
- Prepare weekly check runs and electronic payments.
Accounts Receivable
- Generate customer invoices and monitor outstanding balances.
- Record customer payments and apply receipts accurately.
- Follow up on past-due accounts and assist with collections.
- Reconcile customer accounts and resolve billing discrepancies.
- Prepare aging reports and support cash flow management.
Construction Project Administration
- Set up new customer projects and jobs within QuickBooks.
- Process and track project change orders, ensuring accurate billing and documentation.
- Prepare and submit construction draw requests.
- Complete and manage sworn statements, lien waivers, and supporting documentation.
- Coordinate with project managers to ensure accurate project billing and draw schedules.
- Track project budgets, retainage, and contract values.
- Maintain complete project financial files and documentation.
Accounting & Administrative Support
- Maintain accurate financial records in QuickBooks
- Assist with month-end closing activities, including account reconciliations.
- Prepare reports for management as requested
- Maintain organized electronic and paper filing systems.
- Perform additional accounting and administrative duties as assigned.
Qualifications
- Ability to manage multiple deadlines in a fast-paced construction environment
- Demonstrated experience with construction billing, change orders, sworn statements, lien waivers, and construction draw requests.
- Proficiency using QuickBooks
- Strong understanding of accounting principles and financial recordkeeping.
- Experience managing multiple projects and competing priorities.
- Excellent organizational skills with exceptional attention to detail.
- Strong communication and customer service skills.
- Proficient in Microsoft Office, particularly Excel.
- Ability to work independently while collaborating effectively with team members
- Financial accuracy and attention to detail
- Organization and time management
- Problem-solving and analytical thinking
Experience/Education:
- Minimum of 5 years of accounting experience in accounts payable, accounts receivable, or bookkeeping
- Associate’s degree in accounting, Finance, Business Administration, or related field preferred.
- Previous construction industry experience required.
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Salary : $25 - $35