Practice Administrator - Seattle Metro area

Description

We are seeking a dynamic and experienced Regional Specialty Dental Practice Administrator to oversee the operations, staff performance, patient experience, and financial health of multiple general and specialty dental practices. This leadership role ensures consistency, compliance, and operational excellence across locations, while supporting local teams in delivering high-quality specialty and dental care. The ideal candidate brings strong leadership, multi-site management experience, and a proven track record of driving results in the dental or healthcare space.

Multi-Site Operations

• Oversee day-to-day operations of multiple dental practices across the assigned region.
• Ensure consistent implementation of company policies, clinical protocols, and operational standards.
• Conduct regular site visits to assess performance, provide support, and identify areas for improvement.

Team Leadership & Staff Development

• Manage, mentor, and support practice managers and administrative leads at each location.
• Lead recruitment, onboarding, and training of key staff.
• Monitor staff performance metrics and facilitate performance reviews and coaching.
• Foster a culture of accountability, professionalism, and service excellence.

Financial & Business Performance

• Monitor and analyze key performance indicators (KPIs) across all practices.
• Assist with budgeting, revenue cycle management, and expense control.
• Identify and implement strategies to improve financial performance, patient flow, and operational efficiency.

Patient Experience & Clinical Coordination

• Ensure consistent, high-quality patient experience across all practices.
• Work with clinical directors and providers to coordinate scheduling, treatment planning, and care delivery.
• Address escalated patient issues in collaboration with local teams.

Compliance & Risk Management

• Ensure compliance with HIPAA, OSHA, state dental board regulations, and internal policies.
• Conduct audits and inspections to identify gaps and implement corrective actions.
• Support readiness for external audits, licensing, and accreditation processes.

Growth & Marketing

• Collaborate with marketing and business development teams to grow referral networks and patient base.
• Support integration of new specialty providers, services, or acquisitions in the region.
• Identify market trends and competitive insights to support strategic planning.

Benefits

• $85-95K/year depending on experience
• Health, dental, vision insurance and 401(k) with employer match
• Paid time off, holidays and sick pay
• Travel reimbursement
• Continuing education and leadership training opportunities

For inquiries please contact Jamie Brochis at jbrochis@mosaicdentalcollective.com 

Requirements

• Education: Associate’s degree required; Bachelor’s degree in Healthcare Administration, Business, or related field preferred.
• Experience:
  • Minimum 3-5 years of dental practice management experience.
  • At least 2 years in a regional or multi-site management role, preferably with a specialty dental environment (e.g., oral surgery, periodontics, or endodontics).
• Strong leadership, interpersonal, and conflict resolution skills.
• Deep understanding of specialty dental workflows, terminology, and procedures.
• Proficiency with dental practice management software (e.g., Open Dental, WinOMS, Dentrix, Eaglesoft, etc.) and analytics tools.
• Excellent financial, operational, and organizational skills.
• Willingness and ability to travel to each practice on a weekly basis.

Salary : $85,000 - $95,000