Unit Secretary

Unit Secretary for Hospital Setting 

• Answer the phone-priority
• Monitor and answer the door alarm-priority
• Registration of patients:
  • Register patients in the EHR
  • Ensure consent is filled out as soon as possible
  • Place arm band on patient
  • Assist patients with filling out demographic information
  • Obtain current driver’s license and all insurance information-after patient is determined not to have a medical emergency.
  • Sticker all charts appropriately
• Full Registrations: Follow Full Registration Process.
• Keep Nurses in the loop with their patients.
• Keep the Charge Nurse updated on all operations of the day.
• Page out trauma team activations, Stroke Alerts, and all hands on deck per Charge Nurse determination.
• Update ED, Inpatient, and Transfer logs
• Coordinate with Nursing regarding calling Lab, X-ray
  • Document call times on the audit sheet.
• Obtain medical records from other facilities when requested by nursing or provider
• Transfers to other facilities:
  • Call for bed availability
  • Find mode of transport per Provider Order i.e. Critical Care Transport, ALS, BLS etc.
  • Page out for transfer
  • Begin Transfer Packet
• Make follow up appointments for ED, Inpatient, OBS, and Swing bed patients
• Process finished ED chart as dictated

Daily Duties:

• Print out “Nursing Brain” at 17:30 and 05:30
• Update and print call sheet
• Scan and upload Swing Bed Referrals, and notify Chief Nursing Officer (CNO)
• Ensure there is enough:
• ED packets (20)
• Inpatient packets (20)
• Transfer packets (20)
• SWG Bed packets (15)