Change Management Specialist

Webcam Interview Only

Hybrid - 4 days onsite

Seeks a Change Management Specialist for the PASS Modernization Project, replacing the current procurement system with a state-of-the-art cloud solution. This role drives adoption, communication, training, and minimal disruption.

The District Government’s PASS Modernization Project is replacing the existing on-premises procurement management system with a new state-of-the-art cloud solution. Seeks a Change Management Specialist who will play a key role in the change management process. This role involves:

• Aligning changes with organizational goals
• Assessing the impact of new system processes
• Facilitating communication among stakeholder groups
• Scheduling training and providing support to ensure smooth adoption
• Emphasizing minimal disruption to existing work while maintaining the project schedule

Roles & Responsibilities

• Apply a structured methodology to support change management activities based on experience with change management principles, methodologies, and tools.
• Leverage change management processes and tools to assist in creating a plan and strategy that supports adoption of changes required by the project.
• Support the design, development, delivery, and management of key communications to project stakeholders.
• As directed by the Change Manager, assess change impact by conducting impact analyses, evaluating change readiness, and identifying key stakeholder groups.
• Support training efforts by providing input, documenting requirements, scheduling sessions, and assisting with the design and delivery of training programs.
• Contribute to the creation of core change management plans, including stakeholder communication plans and training plans.
• Participate in organizational redesign efforts, including defining new roles and responsibilities and updating policies and procedures as needed.
• Coordinate change management initiatives with the Change Manager, other team members, and the PMO.
• Track and report issues to the Change Manager and, as directed, support entries in the project’s Risk, Actions, Issues, and Decisions (RAID) log.
• Use videoconferencing tools to conduct meetings, workshops, and communication briefings.
• May participate in or manage the creation of change-related communication videos.
• Organize and maintain documents in designated Microsoft Teams folders, ensuring all documentation is current and easily accessible to procurement staff.
• Develop clear, step-by-step job aids to support the implementation of new or revised processes.

Skill

Required / Desired

Amount

of Experience

Bachelor’s degree in Change Management, Communications, business, or a related field, or equivalent experience is required.

Required

20

Years

Proficiency in the Microsoft Office Suite (Word, Excel, PP).

Required

16

Years

Change management documentation with demonstrated writing and editing skills

Required

16

Years

Demonstrated communication skills, both written and verbal, with the ability to clearly articulate messages and target documents to a variety of audie

Required

16

Years

Demonstrated ability to collaborate with others, work independently, and manage multiple projects simultaneously.

Required

16

Years

Willing to work onsite 4 days a week

Required

Experience or familiarity with contract law or procurement processes is desired.

Desired

16

Years