Administrative Assistant - Naaminik Enterprises, LLC

Under the direction of the Executive Coordinator, performs responsible and confidential secretarial and administrative duties to relieve the Reservation Services Administrator, and staff of a variety of administrative duties and details; plan, coordinate and organize office activities and assist Reservation Services Departments with various office support.

• Relieving the Executive Coordinator of a variety of secretarial and administrative details; plan, coordinate and organize office activities; maintain confidentiality of sensitive and privileged information; provide secretarial support to the Reservation Services Administrator and departments as required.
• Assist with receiving, screening and routing telephone calls; greet and assist visitors; refer callers or visitors to appropriate staff members; take and relay messages; respond to requests, complaints and questions from officials, staff and the public, representing the Reservation Services Administrator by phone and written communication; interpret policies and regulations to officials, staff and the public; resolve issues as appropriate.
• Coordinate and schedule various meetings; compose inter-office forms, letters, legal documents, and memoranda.
• Compile information and prepare and maintain a wide variety of records and reports according to established procedures and timelines; establish and maintain extensive filing systems; duplicate materials as needed; research and compile a variety of information, prepare state and federal reports.
• Communicate with other departments, administrators and outside agencies to coordinate activities, exchange information and resolve issues or concerns.
• Operate and maintain a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; drive a vehicle to various sites to conduct work.

• 
  Minimum of a high school diploma or GED certificate and two to three years of experience in a public/government environment.
• Established experience in a public/government environment, operations, policies and objectives; policies, procedures and administrative proceedings.
• Proficient in Microsoft Office Suite (Word, Excel, etc.), internet software and appropriate storage of electronic files.
• Valid California Class C driver’s license and insurable on company policy.
• Knowledge of public/government environment, operations, policies and objectives; policies, procedures and administrative proceedings.
• Knowledge of functions and secretarial operations of an administrative office; modern office practices, procedures and equipment.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Methods of collecting and organizing data and information.
• Business letter and report writing, editing and proofreading.
• Basic public relations techniques.
• Plan, coordinate and organize office activities and flow of communications and information for the Executive Coordinator.
• Work confidentially with discretion.
• Organize complex material and summarize discussions and actions taken in report form.
• Compose effective correspondence independently.
• Answer telephones and greet the public courteously; interpersonal skills using tact, patience and courtesy.
• Maintain a variety of complex and confidential files and records.
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
• Assure efficient and timely completion of projects and activities.
• Understand and resolve issues, complaints or problems.
• Type or input data at an acceptable rate of speed.
• Take and transcribe dictation at an acceptable rate of speed.
• Establish and maintain cooperative and effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Plan and organize work.
• Work independently with little direction.
• Communicate effectively both orally and in writing.
• Ability to perform other duties as assigned.

Equal Opportunity and Indian Preference: The Morongo Band of Mission Indians strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, mental or physical disability, veteran status or any other non job-related factor. Among qualified applicants, the Morongo Band of Mission Indians will give preference to the qualified Native applicants.