Employee Relations & Administration Coordinator

The Employee Relations & Administration Coordinator will play a vital role in creating a positive, supportive, and high-performance work environment that aligns with our organizational goals.

This person will oversee Human Resources programs and policies, employee benefits, compliance, and community administration functions.

The Employee Relations & Administration Coordinator will be responsible for:

Human Resources:

• Assisting Executive Director and other Directors in conducting recruiting, performance and termination processes in accordance with company policy.
• Counseling Directors and employees on issues related to EEO, ADA, recruitment,
  
  
  

performance and termination guidelines.

• Onboarding and orienting new hires and promoted employees.
• Performing general payroll duties as required by the community.
• Ensuring required training courses are completed initially upon hire, and annually thereafter, by all employees.
• Assisting with investigations into employee complaints and conflicts, ensuring fair and thorough examination of facts and circumstances.
• Tracking and filing annual performance reviews and performance improvement plans.
• Oversight of disciplinary process per company policy.
• Benefit administration including 401K administration and employee enrollment.
• Processing/filing workers’ compensation claims, FMLA requests, disability leaves.
• Facilitating training programs for managers and employees on topics such as workplace diversity, workplace harassment, sexual harassment, conflict resolution, and effective communication to foster a harmonious workplace culture.
• Maintaining employee break areas to include posting of all Federal and State Mandated communications, internal and external postings, and company news.
  
  
  

Recruitment:

• Responsible for notification and posting open positions and promotion
  
  
  

opportunities per company policy.

• Proactively and expeditiously filling open positions.
• Coordinating and hosting on-site job fairs at community. Attending external job fairs, partnering with community colleges and technical schools
• Screening applicants and scheduling interviews.
• Issuing new employment offer letters and promotional offers to all employees.
• Collecting and verifying all necessary information for new applicants and hires, including offer letters and ensuring the completion of onboarding procedures for all employees.
• Coordinating orientation schedules and ensuring comprehensive training program is completed upon hire.
  
  
  

Employee Appreciation:

• Helping to create an environment where employees feel appreciated, valued and
  
  
  

respected.

• Creating and overseeing unique employee retention and appreciation events and programs. Establishing a monthly schedule.
• Coordinating corporate incentive and bonus programs.
• Recognizing employee birthdays and anniversaries.
  
  
  

Administration:

• Ensuring the confidentiality of office records, restricted information, and all employee
  
  
  

data, maintaining privacy at all times.

• Overseeing the processing of community payroll and time clock management.
• Creating and maintaining employee files including certifications and licenses.
• Maintaining all resident administrative files.
• Monitoring and reviewing equipment leases and performing accounts payables tasks.
• Maintaining office supply inventory.
• Reconciling monthly debit card and petty cash requisitions.
• Completing Check Scan – remote deposit of resident check payments.
• Other duties as assigned.
  
  
  

Qualifications/Skills/Educational Requirements:

• An Associate’s Degree (A. A.) or equivalent from two-year College or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Human Resources experience and/or SHRM certification is a plus.