What are the responsibilities and job description for the HVAC Office Staff position at More Heat More Cool?
Job Summary
We are seeking a Leader, someone with experience, very organized, HVAC Office Staff member to join our team! Having experience with CRM and tools is a huge plus, HouseCallPro, Jobber, GHL,
Responsibilities
- Professional phone etiquette across multi-line phone systems.
- Manage front desk duties including answering inquiries, directing calls, and handling customer support with a friendly attitude.
- Schedule appointments, service calls, and maintain calendar management using digital tools such as Google Workspace and Microsoft Office.
- Perform data entry and bookkeeping tasks utilizing QuickBooks for invoicing, billing, and expense tracking.
- Organize files, maintain records, and ensure proper filing systems are in place for easy retrieval of documents.
- Assist with office management duties such as supply inventory, proofreading documents, and supporting administrative projects.
- Provide clerical support including typing reports, proofreading correspondence, and managing email communications efficiently.
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- Experience with office management, bookkeeping (preferably QuickBooks), and data entry processes.
- Bilingual abilities are a plus to assist diverse customer needs.
- Demonstrated customer service skills with professionalism in phone etiquette and personal assistant experience preferred.
- Knowledge of clerical procedures such as filing, proofreading, and document management.
- Familiarity with office equipment including multi-line phone systems, printers, and fax machines.
Join us to be part of a supportive team that values dedication, efficiency, and excellent communication! This role is perfect for someone eager to grow their administrative expertise while contributing to a thriving HVAC company.
Pay: $20.00 - $30.00 per hour
Work Location: In person
Salary : $20 - $30