Office Attendant

Brief Description

Position Summary

The Office Attendant responsibilities focus on maintaining a clean and organized office environment, including tasks that include cleaning the common areas of the kitchen and mail room, managing the flow of incoming and outgoing mail, re-stocking supplies, managing visitor access, and when needed providing basic administrative support, all while ensuring a welcoming atmosphere for staff and guests.

Responsibilities include, but are not limited, to:

Cleaning / Organization:

• Maintain a clean and orderly appearance of both the kitchen and mail room areas. This includes:
• Disposal of empty shipping boxes to designated pick up areas.
• Putting away unused food.
• Organizing kitchen and mailroom supplies.
  
  
  

Kitchen Operations:

• Support the operation of the corporate kitchen area through:
• Light cleaning, such as countertop, cabinet and beverage machine wipe down.
• Emptying trash and recycling bins if needed prior to days end.
• Loading, running, and unloading dishwashers.
• Replenish coffee and Bevi machines as necessary.
• Contact and schedule vendors for kitchen equipment maintenance/service.
• Organizing refrigerator and cabinets.
• Identifying and advising the manager of when to order supplies.
• Maintaining predetermined minimum level of supplies.
• Clearing of countertops and tables, as necessary.
• Disposal of unused or outdated food from refrigerators and cabinets.
  
  
  

Mailroom Operations:

• Support the operation of the corporate mailroom through:
• Assisting employees with preparing outgoing mail and packages for pick-up.
• Sorting and delivery of mail and packages to employees.
• Signing for deliveries.
• Sending certified mail through the New Canaan Post Office.
• Light cleaning, such as countertop clearing and wiping down.
• Monitoring of shredder bin level and contacting vendor if early pick up is required.
• Emptying trash and recycling bins if needed prior to days end.
• Contact and schedule vendors for mailroom equipment maintenance/service.
• Organizing cabinets and shelves.
• Maintaining predetermined minimum level of supplies.
• Identifying and advising the manager of when to order supplies.
  
  
  

General Support

• Support corporate office administrative functions through:
• Maintaining proper paper levels within three office copy machines.
• Communicating with IT any copier issues.
• Setting up and breaking down temporary tables for corporate events.
• Light cleaning of area following corporate events.
• Advising manager if extra cleaning is required by contract cleaners.
• Adhering to company policies and procedures.
• Other administrative tasks as assigned.
  
  
  

Required Qualifications

• High School Diploma or equivalent.
• Strong attention to detail to ensure accurate sorting and timely delivery of mail.
• Ability to prioritize tasks and manage time effectively.
• Excellent communication skills to address inquiries related to mail delivery and engage with employees and vendors.
• Exceptional customer service skills for interacting with visitors and colleagues.
• Basic knowledge of cleaning and sanitation practices.
• Strong commitment to maintaining cleanliness standards and workplace organization.
• Ability to work independently and adhere to established cleaning schedules.
• Strong time management skills to complete daily tasks and accommodate additional assignments as needed.
  
  
  

Physical Demands

• Sit or stand for prolonged periods of time.
• Frequently walk.
• Frequently reach with hands and arms.
• Finger dexterity for handling paper and typing.
• Occasionally crouch and stoop.
• Ability to lift and/or carry up to 30 pounds; speak, hear, and see (close vision and color vision).
  
  
  

In Return, We Offer:

• Competitive compensation
• Career development opportunities
• Team-oriented work environment
• Medical, Dental, and Vision Insurance
• Health Care Flexible Spending Account (FSA)
• Company paid Life, AD&D, and Long-Term Disability Insurance Plans
• Employee Assistance, Health Advocate, and Wellness Programs
• Generous 401(k) Plan with employer non-elective, matching, and discretionary contributions
• Company paid Financial Advice Program
• Tuition Reimbursement Program
• Paid Vacation based on years of service
  
  
  

This job description does not cover or contain a complete list of responsibilities or activities. Responsibilities and activities may change, or other responsibilities and activities may be assigned, at any time with or without notice.