Operations Specialist

Global Diving & Salvage, Inc. is currently seeking an Operations Specialist for our Seattle, WA office.

Position Description
The Operations Specialist plays a key role in offering administrative and logistical support for projects within the group, while also assisting other service lines and regions as necessary. This position encompasses general office tasks, providing administrative assistance to the designated region, and engaging in field work when required.

Key Responsibilities

• Maintain accurate project cost tracking and invoicing through the organization of logs, files, and supporting documents, ensuring smooth cost accounting and invoicing processes.
• Collaborate with the Project Administrator to provide timely project financial updates and manage invoicing procedures.
• Assist in tracking employee certifications to ensure compliance.
• Coordinate physicals for Topside and Diver teams.
• Provide support to operations by assisting in estimating and proposals.
• Participate in client communications as required, offering support to Operations Managers.
• Organize and supervise travel arrangements for personnel.
• Project management support, including assistance with pre-operation submissions and reviewing/project report submissions.
• Assist in tracking intents and affidavits for certified payroll purposes.
• Manage new vendor setup and corresponding communications.
• Manage incoming calls.
• Miscellaneous office duties to include employee engagement events, keys and security codes for new employees, order supplies as needed, check and distribute mail.
• Assist Human Resources and Operations teams by facilitating new hire paperwork and onboarding (as needed).
• Assist with data migration project.
• Ensure projects have all documentation as needed such as intents, affidavits, certifications for divers and equipment, SSHP’s, badging submission, and other documentation as needed.
• Assist project accountant with aging / collections by following up on collections.
• Other duties as assigned.

Qualifications / Experience

• Excellent verbal, written, and electronic communication.
• Ability to interact effectively and professionally with all levels of management in addition to vendors and clients.
• Customer-orientated approach to problem solving.
• Solid organizational skills, including multitasking and time management.
• Proficient computer skills, including but not limited to Microsoft Office Suite.
• Ability to communicate with co-workers and clients effectively and professionally.
• Ability to interact effectively and professionally with members of the office and operational staff.

Education

• High school diploma or equivalent (required).
• 5 years’ experience in administration (preferred).
• 2 years’ experience working knowledge of commercial diving or marine construction industry experience (preferred).

Physical / Mental Requirements

• Perform work in the office.
• Flexibility to work after hours and weekends (as needed).
• Ability to successfully pass a pre-employment physical.
• Ability to successfully pass a pre-employment drug test and a background check.
  • Willingness to travel to project sites and other office locations up to 5% of the time.

Work Location

• Seattle, WA

Schedule

• Schedule: Monday-Friday, 7am-3:30pm
• Travel up to 5%, domestic project sites and other office locations

Compensation and Benefits

• The pay range for this position is $26 to $32/hour.
• Actual base compensation offered will be determined based on multiple factors, including relevant skills and experience.
• Full-time employees will be offered benefits including:
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • 401k
  • Flexible Spending Account (FSA)
  • Short-Term Disability Coverage
  • Employee Assistance Program (EAP)

Qualified candidates must be authorized to work in the United States. The company will not provide a work visa or relocation for this position.

Equal Employment Opportunity

Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.

If you are a candidate with a disability in need of accommodation in the application process, please contact 206-623-0621 or email hr@gdiving.com.