Bookkeeper for Busy Real Estate Office

About Us

The Moorings Realty Sales Company is a boutique residential real estate brokerage serving the Vero Beach area, with a focus on the area's most prestigious waterfront communities. We take pride in delivering a high level of service to our clients and agents, and we operate with the same standard of care internally.

As we continue to grow, we are seeking a detail-oriented and experienced Bookkeeper to manage the day-to-day financial operations of our brokerage.

Position Overview

This is a hands-on role requiring strong attention to detail, a high degree of confidentiality, and the ability to work independently in a small office environment. Hours are flexible and commensurate with the demands of the role — we are open to both full-time and qualified part-time candidates.

Key Responsibilities

· Process payroll (ADP) and manage employee benefit administration

· Manage accounts payable and accounts receivable, including owner distributions and agent commission tracking

· Maintain sales and rental escrow accounts, ensuring daily balancing

· Perform full month-end close — journal entries, bank reconciliations, balance sheet updates, and financial statement preparation

· Assist Rental Manager with rent calculations, rental arrivals notifications, and renter/owner correspondence

· Calculate and file State and Local Sales Tax

· Process 1099s for independent contractors

· Manage security deposit tracking and refunds

· Record wire transfers and deposit checks

· Create owner invoices and manage cleaning company invoicing

· Communicate with insurance auditors annually and provide required documentation

· Manage petty cash

· Create reports, email templates, and statements as needed

Qualifications

· Minimum 3–5 years of bookkeeping experience, preferably in real estate, property management, or a related field

· Proficiency in QuickBooks and Microsoft Excel (advanced Excel preferred)

· Experience with ADP payroll processing

· Familiarity with escrow account management and FREC compliance a strong plus

· High level of integrity and confidentiality

· Detail-oriented, organized, and able to work independently

Compensation & Benefits

· Compensation commensurate with experience

· Health Insurance (full-time position)

· Paid time off

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $40,000 - $60,000