Office Manager

Job description:

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong bookkeeping skills and a keen ability to manage various administrative tasks efficiently. This role requires excellent communication skills, attention to detail, and the ability to work collaboratively with team members.

Responsibilities

• Contribute as a business partner to the General Manager
• Support General Manager in developing an accurate annual budget
• Assist GM in completing analysis each month on revenue, costs, membership, and variances. Investigate and provide explanations on variances.
• Administer General ledger/ Billing/ AP/ AR.
• Manage biweekly payroll processing for Club employees and managers as well as benefits and employee records and changes.
• ·Utilize our club software and QuickBooks to provide accurate and timely month-end closing reports to the General Manager and Board of Trustees. Typical reports include P&L, budget versus actual, balance sheet, trial balance, membership change analysis, outstanding bond status, and accounts payable and receivable reports.
• Manage website, email, calendars, message board, Newsletter and announcements to maintain currency and accuracy

Qualifications

• Proven experience in an office management or administrative role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written, to interact with team members and clients.
• Experience with QuickBooks and Point of sale software is a must.
• Proficient in clerical duties including filing, data entry, and document management.
• Provide timely and accurate requests to all Member inquiries for information
• Accounting experience is a major plus

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off
• Retirement plan
• Work Location: In person