Latino Health Initiative Principal Administrative Aide, Grade 13

About The Position

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $51,703 to $73,901, based on the candidate’s qualifications and experience.

Who We Are

Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.

The Department of Health and Human Services is responsible for delivery of the County’s public health and human services that meets the needs of our community’s most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.

As a department, we believe the health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.

Who We Are Looking For

Director’s Office Division, Latino Health Initiative, is recruiting for an enthusiastic and talented individual for Principal Administrative Aide to join our team. We’re seeking someone who thrives on providing exceptional customer service, has strong expertise in processing administrative transactions, and brings a solid understanding on how to process financial transactions. If you’re looking to contribute your talents to a collaborative and dynamic team, please apply!

What You'll Be Doing

Responsible for providing general office, administrative and clerical support to the Latino Health Initiative (LHI) and serving as a point of entry contact for the general community and for Spanish-speaking individuals with limited English proficiency. Specific duties include:

• Provides phone and visitor reception for LHI. Queries caller or visitor to ascertain nature of call/ visit, respond by providing program information or refers to appropriate staff if necessary.
• Design, implement and maintain an organized electronic filing system, including retrieval control, extension, retention and archival procedures.
• Maintain calendars and schedules for LHI program activities. Assist in scheduling meetings and other commitments for LHI programs.
• Coordinate logistical and administrative activities for LHI meetings, conferences, and workshops.
• Process incoming and outgoing LHI mail. Receive, sort, screen, and deliver office mail to appropriate staff, and assembly outgoing mail.
• Process financial transactions such as reimbursements, payments, requisitions, invoices and purchase orders.
• Use database to access, retrieve and use data and record transactions to produce budget reports.
• Process administrative transaction such as ordering supplies and parking permits.
• Word processes or types such documents as letters, memos, summaries, meeting minutes, and forms from rough draft, notes, verbal instructions or other sources.
• Attend community events, committee meetings and outreach.
• Other duties as required and as appropriate.
  
  

This position requires the ability to attend meetings or perform work at locations outside the office.

Bilingual applicants in Spanish to English languages are encouraged to apply.

Work Schedule: Some program activities, community events, or outreach sessions may occur during evening or weekend hours.

Telework: This position may be eligible for limited hybrid telework, up to two days per week after the initial training period.

Minimum Qualifications

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.

Experience: Two (2) years of progressively responsible office support experience.

Equivalency: An equivalent combination of education and work experience may be substituted.

Preferred Criteria, Interview Preferences

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

• Experience supporting community outreach or engagement with Latino communities.
• Experience supporting offsite program activities or community-based events.
• Experience using enterprise or program data systems to enter, track, or retrieve information.
• Experience providing phone/visitor reception, triaging inquiries, and routing customers appropriately.
• Experience processing administrative and financial transactions.
• Experience establishing and maintaining organized electronic filing systems.
• Experience coordinating calendars and organizing meetings, workshops, or events.
• Experience preparing written materials such as correspondence, minutes, or summaries.
• Experience entering or retrieving data in databases and producing activity or budget reports.
• Experience communicating effectively with staff, partners, and community members.
• Experience using Spanish language skills in a professional setting.
  
  

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.