What are the responsibilities and job description for the Administrative Aide, Grade N12 position at Montgomery County Government?
About The Position
Administrative Aide, N12: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $ 49,928.00 - $ 65,177.00 , based on the candidate’s qualifications and experience.
Who We Are
The Montgomery County Government Office of the County Attorney is among the premier local government legal offices in the United States. Representing one of the nation’s largest local governments, with an annual budget that presently exceeds $7 billion, attorneys in Office of the County Attorney are called upon to handle a wide variety of matters, many of which involve exciting and novel areas of the law. The Office provides legal advice and representation to all County departments, agencies, instrumentalities, boards and commissions, including the County Council, and all their employees. A full description of the Offices work is available here. https://www.montgomerycountymd.gov/cat/index.html
The Office also provides legal defense for cases involving Montgomery County and other governmental entities which participate in the Montgomery County Self-Insurance Program (including the Board of Education for Montgomery County, Montgomery College, and the Housing Opportunities Commission) and all their employees.
Who We Are Looking For
We are looking for a team player with strong customer service skills. The ideal candidate will possess:
What You'll Be Doing
This position will provide a wide range of administrative and legal support services to ensure the smooth operation of the Office of the County Attorney.
Duties Include, But Are Not Limited To
If filled at the Administrative Aide, Grade N12:
Experience: One (1) year of experience as an office support employee.
Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland
Equivalency: An equivalent of education of experience may be substituted.
Medical Protocol : This position requires completion of a pre-employment Medical History Form to assess your ability to safely perform the essential duties of the role.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Administrative Aide, N12: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $ 49,928.00 - $ 65,177.00 , based on the candidate’s qualifications and experience.
Who We Are
The Montgomery County Government Office of the County Attorney is among the premier local government legal offices in the United States. Representing one of the nation’s largest local governments, with an annual budget that presently exceeds $7 billion, attorneys in Office of the County Attorney are called upon to handle a wide variety of matters, many of which involve exciting and novel areas of the law. The Office provides legal advice and representation to all County departments, agencies, instrumentalities, boards and commissions, including the County Council, and all their employees. A full description of the Offices work is available here. https://www.montgomerycountymd.gov/cat/index.html
The Office also provides legal defense for cases involving Montgomery County and other governmental entities which participate in the Montgomery County Self-Insurance Program (including the Board of Education for Montgomery County, Montgomery College, and the Housing Opportunities Commission) and all their employees.
Who We Are Looking For
We are looking for a team player with strong customer service skills. The ideal candidate will possess:
- experience working in a law firm
- familiarity with receptionist duties
- proficiency in Microsoft Outlook, Word, and Excel
- a commitment to professionalism, ethics, and client service
- strong organizational skills, with attention to detail
- ability to cope with exposure to difficult subject matters
- ability to deal with people effectively in difficult high stress circumstances
What You'll Be Doing
This position will provide a wide range of administrative and legal support services to ensure the smooth operation of the Office of the County Attorney.
Duties Include, But Are Not Limited To
- preparing documents for signature using proper grammar and format; copying and mailing documents; and scanning into our work management system;
- preparing files to be archived using office procedures;
- coordinating courier deliveries;
- docketing pleadings into our work management system;
- copying and creating binders;
- delivering documents to other County departments within walking distance;
- tracking legislation from start to completion, following instructions from attorneys;
- arranging depositions, reserving conference rooms, and scheduling court reporters; and
- other tasks requested that are within the Principal Administrative Aide class specification.
If filled at the Administrative Aide, Grade N12:
Experience: One (1) year of experience as an office support employee.
Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland
Equivalency: An equivalent of education of experience may be substituted.
Medical Protocol : This position requires completion of a pre-employment Medical History Form to assess your ability to safely perform the essential duties of the role.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Salary : $49,928 - $65,177