What are the responsibilities and job description for the Administrative Assistant position at Montessori Academy of West Covina?
Job Title: Administrative Assistant
Overview:
We are looking for a detail-oriented and organized Administrative Assistant to join our team. An Administrative Assistant at our preschool plays a critical role in ensuring the smooth operation of the preschool's daily activities. This position supports the administrative functions, facilitates communication between staff and parents, and contributes to a positive and efficient learning environment.
Responsibilities:
- Greeting parents and children.
- Assist with office tasks such as filing, data entry, and order entry to ensure efficient operations.
- Maintain organized records and files both in physical and electronic formats.
- Collaborate with team members to facilitate effective communication within the office.
- Attend meetings and complete meeting minutes
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Excellent communication skills both written and verbal.
- Ability to adapt to changing priorities and work well under pressure.
- Proficiency in software applications such as Microsoft Office Suite (Word, Excel, Outlook).
- Answer phones, manage incoming and outgoing mail, and handle email correspondence.
- Maintain and organize student and staff records, ensuring confidentiality and accuracy.
- Order and manage office and classroom supplies.
- Serve as the primary point of contact for parents, addressing inquiries and providing information.
- Assist in coordinating and communicating preschool events, meetings, and activities.
- Prepare and distribute announcements, and other communication materials.
- Assist with the scheduling of parent-teacher conferences, school tours, and special events.
- Support the preschool director and teaching staff with administrative tasks as needed.
- Assist in the enrollment process, including maintaining waitlists and processing applications.
- Maintain records related to health and safety, including emergency contact information and medical records.
- Assist in implementing and monitoring safety protocols and procedures.
Qualifications:
- Previous experience in Child Care Education
- Knowledge of Title 22 and Title 5
- Proven experience in an administrative role or similar capacity is preferred.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Knowledge of office procedures and familiarity with office equipment such as phone systems.
- Proficiency in data entry and record keeping.
- Excellent communication skills both written and verbal.
Join our team as an Administrative Assistant where you can contribute to the smooth functioning of our office environment. If you are ready to showcase your organizational skills and provide exceptional support, we encourage you to apply today!
Job Type: Full-time
Pay: $19.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Administrative: 1 year (Required)
Ability to Commute:
- West Covina, CA 91790 (Required)
Work Location: In person
Salary : $19 - $24