SUMMARY: The Banquet Setup Supervisor oversees and assists with the setup, breakdown, organization, and maintenance of banquet and event spaces according to BEOs, diagrams, Club standards, and event timelines.

This is a working supervisor position that requires hands-on physical work, including moving tables, chairs, staging, furniture, equipment, and supplies. This position works independently, directs setup staff, and supports the Banquet Director, Events team, Culinary, Housekeeping, Facilities, and Food & Beverage leadership to ensure events are prepared accurately, safely, and on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee and complete event setups, breakdowns, room flips, and transitions according to BEOs, diagrams, timelines, and Club standards.
• Actively move, lift, push, pull, and arrange tables, chairs, staging, bars, furniture, equipment, and supplies.
• Work independently to review upcoming events, identify needs, organize priorities, and prepare event spaces on time.
• Provide daily direction, support, and training to Banquet Setup staff while working alongside the team.
• Assist the Banquet Director and Events team with room layouts, equipment needs, timelines, and special requests.
• Coordinate with Culinary, Housekeeping, Facilities, Stewarding, FOH, and BOH teams regarding setup needs, timing, cleanliness, equipment, and safety concerns.
• Maintain banquet storage areas, equipment, furniture, and supplies in a clean, organized, safe, and ready-to-use condition.
• Report shortages, damage, repair needs, facility concerns, hazards, injuries, or unsafe conditions promptly.
• Support member events, private events, outdoor setups, last-minute changes, and special Club functions as needed.
• Communicate professionally with Members, guests, managers, and staff.
• Follow all safety procedures, report to work on time, accept feedback professionally, and treat others with respect and courtesy.

SUPERVISORY RESPONSIBILITIES

• Provides day-to-day oversight and direction to Banquet Setup staff.
• Trains staff on Club standards, diagrams, equipment handling, storage procedures, safety, and setup best practices.
• Keeps staff productive, organized, and focused on event priorities.
• Communicates staffing, performance, equipment, or operational concerns to the Banquet Director.
• Leads by example through professionalism, urgency, teamwork, attention to detail, and ownership.
• Perform other duties as directed.

KNOWLEDGE, SKILLS & ABILITIES:

Listed below are the qualifications that represent the knowledge, skills, and/or ability to perform this job successfully:

• Ability to work independently in the accomplishment of a wide variety of duties.
• Ability to read and interpret documents such as safety rules, diagrams, menus, operating and maintenance instructions, and procedure manuals. 
• Knowledge of general banquet/event industry standards.
• Ability to perform tasks with attention to detail and accuracy.
• Ability to maintain a flexible work schedule with holiday, weekday, and weekend availability.
• Ability to maintain a professional image and appearance as outlined in Employee Handbook and departmental standards.
• Ability to communicate effectively and professionally in person, electronically, and/or by telephone, with internal and external customers.

EDUCATION AND/OR EXPERIENCE:

• One year banquet set up experience in a high-volume upscale environment. 
• Private club, resort and/or hospitality experience preferred.

CERTIFICATES AND LICENSES:

• Possess Food Handler Certificate & Responsible Beverage Service Training, or can obtain within 30 days of hire date.
• Valid driver’s license with acceptable driving record.
• Must provide valid document(s) to work in the US.

WORK ENVIRONMENT:
While performing duties of this job, the employee will be working within a well to dimly lit workspace and may be exposed to outside weather at times.   Exposure to warm cooking environment, colder refrigerator, freezer, as well as slippery floors.  The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee must be able to:

• Move throughout event spaces, storage areas, kitchens, food service venues, and Club areas.
• Read and interpret BEOs, diagrams, labels, signage, menus, and setup instructions.
• Regularly lift, carry, push, pull, and move tables, chairs, staging, furniture, equipment, and supplies up to 75 lbs.
• Stand, walk, bend, reach, lift, and perform physical setup duties for extended periods.
• Communicate clearly with Members, guests, managers, and staff.

Salary : $30 - $35