Foundation Events Manager

Foundation Events Manager - Nyack Hospital Foundation
Starting Salary $80K - 90K, negotiable
Reports to:  Executive Director

The Foundation Events Manager is responsible for planning, managing, and executing all Montefiore Nyack Foundation fundraising events from concept to completion. This role requires exceptional organizational skills, creativity, and professionalism to ensure that every event reflects the mission of Montefiore Nyack Hospital and achieves fundraising and engagement goals.

Key Responsibilities:

• Lead the planning and execution of all high-level fundraising events, ensuring that each event meets or exceeds fundraising and engagement goals.
• Oversee the design, production, and distribution of all event materials, including invitations, signage, programs, journals, and promotional collateral.
• Coordinate donor-facing communications, including the quarterly e-newsletter, Foundation website, social media, and email campaigns.
• Develop and track event timelines, budgets, and post-event analyses, ensuring accuracy and fiscal accountability.
• Manage all vendor relationships and contracts, maintaining high standards of quality and service.
• Work collaboratively with committees, volunteers, and leadership, scheduling meetings, preparing materials, and documenting meeting outcomes.
• Handle all event logistics — including catering, décor, seating, A/V, and volunteer coordination — with attention to detail and professionalism.
• Partner with Finance to process invoices, reconcile expenses, and maintain event budget records.
• Support all pre- and post-event activities, including solicitations, acknowledgments, donor stewardship, and feedback sessions.
• Solicit and manage in-kind donations, auctions, and raffles, ensuring proper donor recognition and compliance with Foundation policies.
• Collaborate across the Foundation team to ensure seamless integration between events, marketing, and development initiatives.
• Maintain working knowledge of the Foundation’s donor database and event management systems.
• Contribute to a culture of collaboration, efficiency, and continuous improvement in all event operations.
• Perform other duties as assigned to support Foundation goals.

Qualifications & Competencies:

Education:  A Bachelor's degree in related field preferred.

• Proven success managing large-scale fundraising events from concept to execution.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Creative problem-solver with a high level of attention to detail.
• Proficiency in Microsoft Office Suite; experience with donor databases and Mailchimp preferred.
• Collaborative team player with the ability to work cross-functionally and independently.
• Commitment to the mission, vision, and values of Montefiore Nyack Hospital and Foundation.