Part Time Business Manager/Bookkeeper

Job Summary:

The Business Manager is an integral part of the school’s senior leadership team and is responsible for employing standard accounting and bookkeeping practices to keep an accurate continuous record of cash and financial position of the school and managing the financial operation of the school so that the institution remains financially stable. The Business Manager is a direct report to the Head of School with a dotted line reporting to the Finance Manager.

Essential Duties and Responsibilities including but not limited to:

• Add new vendors and record all vendor invoices in Quickbooks
• Submit weekly schedule of Accounts Payable payments to Finance Manager for approval and submit for payment via Bill Pay and/or other required methods
• Prepare and send rental and other ancillary invoices
• Record all deposits including TADS, Stripe, Square and ACH, and deposit and record check payments
• Prepare monthly classroom budget reports for the faculty
• Maintain schedule of day/overnight trip expense detail
• Process semi-monthly payroll
• Manage onboarding process in Paylocity
• After School Enrichment Coordinator and Camp Co-op Coordination
• Assist with the enrollment of employees in Health, Dental, Vision, and Pension Plans and work with Finance Manager and broker on annual insurance renewals
• Assist in the preparation of documents for the school’s annual audit

Key Competencies:

• A bachelor’s degree in accounting and finance or equivalent combination of education and experience required
• Minimum five years of experience in finance/accounting
• High ethical and professional standards
• Excellent oral and written communications skills
• Proficiency in Quickbooks, Microsoft & Google Suite
• Keen analytical skills and attention to detail
• Ability to work independently on self-directed tasks, organize time effectively, and collaborate with coworkers and other school community members