Program and Outreach Coordinator

The Student Commons cultivates belonging, dialogue, and meaningful connection across difference. Through educational programming, cultural celebration events, and dialogue-based initiatives, the Student Commons supports student development, intellectual curiosity, and community engagement.

Duties and Responsibilities: The Program Coordinator advances the mission of the Student Commons by:

• Develop, coordinate, and assess educational workshops, dialogue programs, and culturally significant events.
• Oversee the operational management of the Skills to Dialogue program. Ensuring consistency and quality of workshop facilitation. Manage workshop tracking, evaluation, and reporting processes.
• Directly supervise 3–4 undergraduate and 1 graduate assistant student staff, including a designated marketing lead.
• Hire, onboard, train, and evaluate student employees.
• Providing strategic marketing oversight
• Oversee day-to-day operations of the Student Commons physical space.
• Collaborate with the Director to align programming with the Student Commons mission and university priorities, and identify operational improvements.
• Build and sustain collaborative relationships with campus partners, including Residence Life, Orientation, academic departments, and student organizations.

Required Qualifications –

1. Experience, Education, Knowledge & SkillsProgressively responsible administrative work experience in a busy office setting with an emphasis on high-level administrative support, or an equivalent combination of relevant education and/or experience.
2. Demonstrated experience working with, facilitating, or interacting with groups or individuals of all backgrounds.
3. Demonstrated competence in organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with a high degree of accuracy and close attention to detail, while maintaining a positive, effective, and professional attitude.
4. Demonstrated competence using personal computers and various software such as word processing, spreadsheets, databases, websites, presentations, and email. Microsoft Office Suite strongly preferred.

Preferred Qualifications –

1. Experience, Education, Knowledge & SkillsBachelor’s degree plus 1 years of experience in a relevant field, or a combination of education and/or applicable experience.
2. Experience supervising and or leading a team of 3 – 5 student employees.
3. Demonstrated experience working with/mentoring college students and/or young adults in a professional setting.
4. Experience in event planning, including coordination, budgeting and cost projection, tracking invoices and receipts, and leading meetings.
5. Experience with graphic design and/or web content management.

The Successful Candidate Will

• Demonstrated experience explaining and communicating detailed information to a wide variety of individuals in person, over the phone, and via email.
• Possess excellent verbal and written communication skills to effectively and confidently communicate and educate staff, students, and the public in person, over the phone, and by email.
• Demonstrated commitment to learning about and understanding the experiences of a varied array of constituents.
• Demonstrated experience performing detailed tasks with a high level of accuracy.
• Possess the ability to maintain confidentiality of records and information.
• Possess demonstrated ability to exercise sound judgment in decision making and interpretation when applying organization policies and procedures.
• Establish and maintain effective working relations with co-workers and other departments and staff across campus.
• Be able to work independently with minimal supervision as well as work effectively as a member of a team

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties.

Screening of applications will begin on 03/26/2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

This position will not be eligible for new sponsorship. 

EEO Statement: Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.