Associate Director for Facilities Services

Montana State University Billings is a preferred employer in the region-WE WANT YOU!The following are reasons why you should join our team:Work-life balanceHolidays-10 paid holidays per year and 1 Floating HolidayVacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.Employee and Dependent Tuition WaiverOpportunities to engage in professional development opportunitiesCommitted to employee wellness and access to a robust Employee Assistance ProgramMedical Benefits that are robust and affordableVisit MUS Benefits to learn more about our benefit package including:Medical, Vision, and DentalLife Insurance and Long Term Disability are incorporated into our benefits.Learn more about our retirement benefits at MUS Retirement.Opportunities for career growth and a variety of career pathsCampus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.Beautiful campus environment that features our MSUB Mile walking pathThe Associate Director of Facilities Services provides campus-wide leadership in the management of trades personnel, projects, budgets, and operational priorities that support the academic and administrative mission of Montana State University Billings. Reporting to the Executive Director of Facilities Services, this position plays a critical role in coordinating people, projects, and resources across the University, ensuring that facilities services are delivered safely, efficiently, on schedule, and within budget.The Associate Director partners with campus departments and external agencies to plan, design, manage, and deliver construction, renovation, repair, and maintenance projects across two campuses totaling approximately 1.5 million square feet on 115 acres. The position leads the trades and supports the department of approximately 45 employees and is responsible for maintaining operational continuity while balancing daily service demands with longer-term capital and infrastructure projects.Success in this role requires strong leadership, project management expertise, fiscal discipline, and the ability to manage competing priorities, deadlines, and stakeholder expectations in a complex campus environment.Duties and ResponsibilitiesLeadership and Personnel Management

• Support the Executive Director of Facilities Services in providing effective leadership and operational direction for Facilities Services personnel, including maintenance trades and utilities
• Assist in supervising, directing work and coordinating staff activities; support compliance with collective bargaining agreements; and promote a culture of accountability, safety, and collaboration
• Ensure staff resources are deployed efficiently to meet campus needs, project timelines, and service expectations
• Create and maintain master facilities planProject Management
• Serve as project manager for small- to mid-scale construction, renovation, and deferred maintenance projects, ensuring projects are delivered on time, within scope, and within approved budgets
• Act as the campus liaison and project representative for larger capital projects managed by State Architecture & Engineering
• Coordinate planning, design, scheduling, contractor oversight, inspections, and project close-out activities
• Monitor project budgets and schedules, identify risks, and proactively address issues to prevent delays or cost overruns
• Communicate regularly to stakeholdersOperational and Campus Coordination
• Collaborate with the Executive Director of Facilities and Environmental Health & Safety to assess short- and long-term campus maintenance, capital, and infrastructure needs
• Serve as a key point of contact for campus departments, i.e., colleges, Housing, Dining, Athletics, Academic Affairs, and administrative units, ensuring responsive, coordinated facilities support
• Oversee facilities operations and manage work for trades including:Skilled trades (preventative maintenance, electrical, plumbing, HVAC, carpentry and painting)Utility operations
• Balance routine maintenance, emergency response, and planned projects across both campusesFiscal and Asset Management
• Assist in managing Facilities Services budgets and expenditures, ensuring responsible stewardship of financial resources
• Support University rental properties, fleet vehicles, equipment, and warehouse operations
• Ensure accurate and consistent use of the FAMIS work order system for tracking work, costs, and performance metricsCompliance, Risk, and ReportingEnsure Facilities Services operations comply with all applicable:State and Federal lawsState statutes and local codesMontana University System and Montana State University Billings policiesState Architectural & Engineering requirementsRisk Management and Tort Defense policiesFile and manage insurance claims related to property or vehicle incidents and coordinate required documentationRepresent Montana State University Billings at local, state, and regional facilities-related meetings and serve on institutional committees assignedOther Duties
• Oversee the Facilities Services team in absence of the Executive Director
• Perform additional duties consistent with the scope of the position as assignedSALARYSalary range of $90,000.00 to $110,000.00 annually, commensurate with experience, education, and qualificationsREQUIRED QUALITIES AND COMPETENCIESA successful candidate will demonstrate:Demonstrated experience in Montana’s construction bidding procedures and regulatory requirements for project planningGeneral knowledge of applicable code of federal regulations and provisions related to construction contracting, procurement and project administrationDemonstrated ability to lead, support, and coordinate a diverse workforce across multiple disciplinesProven strong skills in managing complex projects with defined timelines, budgets, and deliverablesProven ability to monitor budgets, control costs, and manage resources effectivelyAbility to manage multiple priorities, respond to emergencies, and maintain focus on deadlinesExcellent interpersonal, written, and verbal communication skills with internal and external stakeholdersAbility to represent MSUB professionally with system offices, regulatory agencies, and community partnersEDUCATIONRequired Bachelor’s degree, or a combination of education and relevant professional experience sufficient to perform the duties of the position.EXPERIENCERequiredMinimum of five (5) years of professional management experience in facilities services, construction, or one of the skilled trades Practical engineering experience or technical proficiency in construction processes and standards Demonstrated experience in managing a variety of projects Demonstrated ability to analyze data, identify trends and translate findings into actionable insightsPREFERRED QUALIFICATIONS:EDUCATIONPreferred Bachelor’s degree in business, architecture, construction management, engineering, or a closely related fieldValid professional or technical licensure (e.g., Master Plumber, Master Electrician), or advanced education/training in construction, engineering, or a related trade.EXPERIENCEPreferredManagement experience in a unionized environment. Experience managing facilities in a large, multi-building complex, preferably within a public or higher education setting. Experience working in public or government agencies.SPECIAL INSTRUCTIONS:Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.This position is not eligible for sponsorship.Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm