SELECTIVE ADMISSIONS ASSISTANT

The Selective Admissions Assistant is a part-time position with a maximum of 20 hours per week. This position will perform various duties respective to the admission of students to Selective Admittance programs. The Specialist will also assist the Admissions Office and the divisions with information and application sessions associated with selective admittance programs.An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Facilitates all aspects of the selective admission process, including but not limited to Practical Nurse, LPN to RN, Registered Nurse, Respiratory Therapy, and Radiography. Maintains an individual application file on each applicant for each program, produces program-specific evaluations, facilitates the evaluation of coursework per the program criteria, maintains a record of communication with students, maintains and tabulates selection criteria for each applicant per program, etc.
• Provides timely and effective communication regarding the applicant status, next steps, and determination regarding nursing, respiratory therapy, and radiography students
• Effectively communicates with department representatives regarding the program, the general application process, and provides requested reports regarding applicants.
• Maintains online and printed program materials.
• Assists the department with information and applications sessions associated with selective admittance programs.
• Assists with the servicing of students interested in other selective admission programs such as nursing, radiography, and respiratory therapy (i.e., answer general questions, assist with sending and maintaining written communication, assist with the tabulation of selection criteria, assist with mailing and attending orientation/information sessions, etc.).
• Responds to requests received for information maintained by the Office of Admissions.
• Accepts and processes all electronic and/or hardcopy health application documents.
• Performs other duties as assigned within the scope of the department, consistent with the role of this position.
  
  

Minimum Qualifications

• A.A., A.S., or Associate in Applied Science in Office Technology.
• Two years of working in higher education.
• Two years of general office experience.
• Demonstrated proficiency with the Microsoft Office Suite.
• Demonstrated ability to maintain confidential information/records.
• Prior basic functional knowledge of the Admissions, Registrar and Financial Aid offices preferred.
  
  

Required Knowledge, Skills, Abilities

The requirements listed below represent the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Â Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

KNOWLEDGE

• Knowledge of MCCC's vision, mission, and values and a commitment to further its educational goals and strategic plans.
  
  

Skills

• Skill in maintaining and updating records and related systems by displaying strong attention to detail, dedication to customer service, and a team approach to work.
• Skill and proficiency in the use of office equipment and technology, computers and related software, such as word processing, databases, and spreadsheets, and the ability to master new technologies quickly.
• Skill in diplomacy, tact, and emotional intelligence required to develop positive relations. Â
• Skill in responding to public inquiries and internal requests with a high degree of professionalism.
• Skill in developing, implementing, and maintaining procedures to enhance efficiency in department operations and coordinate activities across departments.
  
  

Abilities

• Ability to acquire knowledge of the principles and practices of a community college and skill in providing administrative support to such activities.
• Ability to analyze current procedures, develop and integrate new workflow processes for greatest efficiency.
• Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines. Â
• Ability to work with minimal direction and be comfortable with making decisions. Â Ability to understand instructions and follow detailed procedures consistently.
• Ability to work professionally with the public and serve as a representative of the College with discretion.
• Ability to effectively and professionally communicate and present ideas and concepts orally and in writing. Â
• Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with staff, students, faculty, the public, and other professional contacts.
• Ability to work both independently and cooperatively in a team environment with faculty, administration, and support staff.
• Ability to prioritize multiple tasks, work in a fast-paced environment with numerous interruptions, and meet deadlines.
• Ability to critically assess situations, maintain attention to detail, solve problems, work efficiently under stress, within deadlines, and change work priorities.
• Ability to perform extensive research, compile complex data, and prepare accurate records and reports.
• Ability to set up and maintain complex and confidential files, databases, records, and schedules.
• Ability to establish credibility with broad and diverse constituencies within the college based upon integrity, critical thinking, outstanding operational performance, a customer service orientation, and excellent interpersonal relations.
• Â Ability to identify and secure highly confidential information.
• Ability to be well organized and have a strong attention to detail.
  
  

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Â Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to handle and manipulate paper, booklets, cardstock, and tape. Â The employee is regularly required to communicate with others in person, via email, and on the telephone. Â The employee is frequently required to view and produce written and computerized documents. Â The employee must frequently lift and/or move items of light to moderate weight.

While performing the duties of this job, the employee regularly works in an office setting. Â The noise level in the work environment is usually busy and can be loud at times. Â The environment can be fast-paced with numerous interruptions.