Office Administrator, AmeriCorps

Job Description:

Function of Position:

The Office Administrator is responsible for day-to-day office coordination, working closely with program staff to ensure that AmeriCorps members, host site staff, college personnel, and other constituencies are apprised of program procedures, information, and events.

• This is a temporary, grant funded position that may be renewed annually contingent upon availability of grant funding and performance reviews.

Examples of Duties & Responsibilities:

• Drafts, types, proofs, edits, updates, copies, and distributes program information, correspondence and reports; processes mail and faxes; maintains mailing lists.
• Establishes and maintains member, host site, and general office files.
• Processes and records members' service record forms, processes biweekly living allowance payment information, and tracks member hours.
• Assists in completing and updating member documentation, including forms for enrollment, health insurance, child care, education awards, loan forbearance, etc.
• Coordinates meetings, facilities, and special events and follows up as necessary.
• Greets and directs members and other visitors to appropriate staff, scheduling meetings when necessary.
• Answers program phone lines and distributes messages; provides information to callers regarding program operation; completes follow-up mailings as requested.
• Inventories and orders office supplies.
• Processes requisition orders, purchase orders, invoices, petty cash, and travel and mileage forms; screens and checks bills for accuracy; follows up as necessary.
• Assists as needed with program functions such as member recruitment, selection, enrollment, and evaluation; development and distribution of the program newsletter and other publications; and program promotion.
• Performs other clerical duties as requested by project staff

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

• High school diploma or GED plus three years of paid, full-time (or equivalent part-time) secretarial experience OR a diploma/certificate in secretarial science, word processing or related area and two years of experience.

Knowledge, Skills and Abilities:

Ability to prioritize workload, manage multiple tasks and work in a fast-paced office environment. Flexibility, good organizational skills, and accuracy with details. Thorough knowledge of office terminology, practices, and procedures. Ability to compose correspondence and reports using proper grammar, punctuation, and spelling. Ability to complete complex clerical assignments independently, including understanding and following oral and written directions. Experience with computers, preferably including Word and Excel, and the ability to complete a mail merge. Ability to type accurately and at a satisfactory rate of speed (40 wpm). Ability to deal effectively with the public with tact, courtesy, and poise. Good judgment in handling confidential material and information.

Additional Information:

Salary: $25.00 per hour

Typical schedule: 20 hours per week; 10 am - 2 pm, Monday through Friday

Physical Demands and Working Conditions: The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may involve occasionally lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice of Non-Discrimination
Annual Campus Security & Fire Safety Report

Application Instructions:

Interested applicants must apply online

Applicants MUST submit the following documents* to be considered for this position:

1. Resume/CV
2. Cover Letter