Donor Engagement Office Assistant Monroe Community College

Monroe Community College

Position Title: Donor Engagement Office Assistant - Monroe Community College

Location:

Rochester, NY

Category

Professional Staff

Job Type

Full Time

Posted On

Mon Apr 20 2026

Job Description:Summary and Purpose of Position:The Donor Engagement Office Assistant is responsible for representing the MCC Foundation at the highest caliber in dealing with internal and external constituents and stakeholders and in all duties as assigned. Serving as administrative support for the Assistant Director of Donor Engagement and the Donor Engagement Manager of the Monroe Community College Foundation, the assistant will play a key role in the Foundation's special events. The position involves the performance of complex and confidential duties. In addition to general secretarial duties, this individual will serve as a contact person with high-level volunteers, directors, and staff members of the College and Foundation. The individual must be able to act independently and prioritize workload, and also act well as a team member.

• This is a temporary position that may be renewed annually, contingent upon the availability of the college budget and performance reviews. This position is eligible for paid time off and benefits.
  
  

Primary Functions

• Provide administrative support to the Donor Engagement Department.
• Prepare and proofread correspondence, reports, meeting minutes, and written materials for accuracy, consistency, spelling, grammar, and punctuation. Organize and distribute communications as necessary.
• Maintain donor engagement department files.
• Greet visitors and handle incoming calls with poise and tact.
• Participate as a full member of the Foundation's support staff, including professional development activities and staff meetings.
• Provide support for committees that include meeting logistics, attendance, and coordination of guests and technology needs. Take and accurately transcribe meeting minutes as required.
• Aid in the planning and execution of overlapping annual events, including the Scholarship Open golf tournament, Gold Star Gala, Cabin Fever, Salute to Excellence, and President's Circle Reception, as well as other cultivation and fundraising events, which may include but are not limited to gift announcements, dedication ceremonies, and luncheons.
• Support the MCC Alumni Hall of Fame induction process.
• Compile all data for reservations, budgets, and reports for cultivation and fundraising events.
• Make travel accommodations for the Assistant Director of Donor Engagement and special event auction experiences.
• Utilize Raiser's Edge data management software to produce reports, receipts, acknowledgements, and giving histories for donors.
• Input confidential donor information in the Foundation's database management system, Raiser's Edge.
• Investigate new technology to make events run more smoothly and stand apart from the rest.
• Route incoming mail and contributions of checks/cash, following established procedures and policies on a daily basis.
• Purchase office supplies and maintain gift cupboard, stationery inventory, and storage room organization.
• Perform other duties as assigned.
  
  

Secondary Functions

• Supervise student aids and/or office volunteers as assigned.
• Serve as back-up to Office Manager as needed.
  
  

MCC Expectations

• Adheres to appropriate College policies and procedures.
• Adheres to the College Code of Conduct.
• Contributes to and maintains an inclusive and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
  
  

Job Requirements:Required Qualifications:

• High school diploma or equivalent.
• Administrative/executive secretarial experience.
• Excellent verbal and written communication skills with strong proofreading skills.
• Excellent