Purchasing Coordinator

LOCATION OF POSITION: Instruction & Technology Services – 11 Linden Park

TERM OF EMPLOYMENT: 12 Month Position, Full Time

STARTING DATE: As Soon As Possible

SALARY RANGE: $26.00-38.50 per hour

• Actual Salary is Dependent Upon Education, Experience and Contract.
  
  

Duties

• Prepare specifications, solicit quotes and formal bids, review contractual compliance terms, examine and tabulate the results of quotes and bids, make bid award recommendations, and facilitate associated ordering activities.
• Facilitate and process documentation related to the federal E-Rate Program administered through the Universal Service Schools and Libraries Program.
• Assist with vendor selection and development of IT-related vendor contracts and agreements aligned to organizational and regulatory guidelines.
• Coordinate the lease/purchase and installment purchase financing of district equipment.
• Maintain current information regarding sources of supply with county, state, and national contracts.
• Facilitate purchase, billing, and expensing technology related services and equipment.
• Other duties as assigned by supervisor.
  
  

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of inventory methods; good knowledge of computer and networking hardware terms; good knowledge of database manipulation; good knowledge of billing and expensing invoices; ability to review specifications, quotes, and bids for compliance; ability to use a personal computer for word processing and database entry; ability to effectively communicate orally and in writing; ability to establish and maintain effective working relationships; ability to move up to forty (40) pounds; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Civil Service eligibility as Purchasing Coordinator. Graduation from high school or possession of an equivalency diploma, plus EITHER:

• Graduation with an Associate's degree in Accounting or Computer Science, plus two (2) years paid full-time or its part-time equivalent experience in the use of microcomputer applications, one (1) year of which must have involved purchasing computer hardware and software applications; OR,
• Four (4) years paid full-time or its part-time equivalent experience as described in (A) above, one (1) year of which must have involved purchasing computer hardware and software applications;
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
  
  

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the job.