What are the responsibilities and job description for the Executive Assistant position at Moms In Motion - A Virginia Service Facilitation Provider?
Benefits:
Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.
This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.
What You’ll Do
✔ Manage executive calendars, scheduling, and travel arrangements
✔ Coordinate leadership meetings, company retreats, and special events
✔ Work directly with hotels, vendors, and event planning partners
✔ Manage event budgets, contracts, logistics, and attendee communications
✔ Conduct research and prepare reports, presentations, and executive materials
✔ Attend meetings, take detailed notes, and track action items
✔ Support company programs, projects, and strategic initiatives
✔ Handle confidential information with professionalism and discretion
What We’re Looking For
✅ Strong time management, organizational, scheduling, and project coordination skills
✅ Exceptional attention to detail and superior research abilities
✅ Able to work independently while contributing effectively as part of a team
✅ Strong verbal and written communication skills
✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint
✅ Event planning experience and familiarity with travel logistics are required
✅ Proven leadership or management experience
✅ Proficiency in Microsoft Office, internet research, and general computer applications
✅ Strategic thinking and planning
✅ Must submit to a criminal background check
✅ Two professional references required
Bonus Points For
⭐ Contract negotiation experience
⭐ Budget management experience
⭐ Google Workspace and Zoom Workspace experience
⭐ Leadership or management experience
Perks & Benefits
We’ve got you covered with:
Flexible work from home options available.
- 401(k)
- Employee discounts
- Health insurance
- Home office stipend
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Wellness resources
Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.
This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.
What You’ll Do
✔ Manage executive calendars, scheduling, and travel arrangements
✔ Coordinate leadership meetings, company retreats, and special events
✔ Work directly with hotels, vendors, and event planning partners
✔ Manage event budgets, contracts, logistics, and attendee communications
✔ Conduct research and prepare reports, presentations, and executive materials
✔ Attend meetings, take detailed notes, and track action items
✔ Support company programs, projects, and strategic initiatives
✔ Handle confidential information with professionalism and discretion
What We’re Looking For
✅ Strong time management, organizational, scheduling, and project coordination skills
✅ Exceptional attention to detail and superior research abilities
✅ Able to work independently while contributing effectively as part of a team
✅ Strong verbal and written communication skills
✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint
✅ Event planning experience and familiarity with travel logistics are required
✅ Proven leadership or management experience
✅ Proficiency in Microsoft Office, internet research, and general computer applications
✅ Strategic thinking and planning
✅ Must submit to a criminal background check
✅ Two professional references required
Bonus Points For
⭐ Contract negotiation experience
⭐ Budget management experience
⭐ Google Workspace and Zoom Workspace experience
⭐ Leadership or management experience
Perks & Benefits
We’ve got you covered with:
- Paid Training (we set you up for success!)
- Paid Holidays
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
- Veteran's Day
- Thanksgiving
- Day after Thanksgiving
- Winter Break: December 24th through January 1st
- 1 Floater Holiday: 8 hours to be used on any day of your choice
- Medical, Dental & Vision Insurance
- Disability, Life, and AD&D—company paid!
- 401K with Employer Match 💰
- EAP & Telemedicine Access
- Flexible Spending Accounts & Dependent Care Options
- Supplemental Insurance (Accident, Cancer, Critical Care & more)
- Annual Tech Stipends 💻
- Mileage & Cell Phone Reimbursement
- Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)
Flexible work from home options available.