What are the responsibilities and job description for the Administrative Assistant position at Mokes & Associates Firm LLC?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in supporting daily office operations, managing communication, and ensuring smooth workflow across departments. The ideal candidate will possess strong office management skills, proficiency in various software tools, and excellent customer service abilities. Bilingual skills and experience with medical or dental reception are a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.
Responsibilities
- Manage front desk operations, including greeting visitors and handling inquiries
- Answer multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize Microsoft Office Suite and Google Workspace for document creation, scheduling, and correspondence
- Schedule appointments and manage calendar coordination for staff or clients
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Support office management tasks such as supply ordering and facility organization
- Provide customer support via phone, email, or in person to ensure client satisfaction
- Handle administrative tasks related to medical or dental reception if applicable
- Maintain confidentiality of sensitive information and adhere to company policies
Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Strong organizational skills with the ability to multitask effectively
- Excellent typing speed and accuracy for data entry and correspondence
- Experience with office management systems and clerical procedures
- Knowledge of QuickBooks or bookkeeping software is preferred
- Bilingual communication skills are advantageous for diverse client interactions
- Demonstrated customer service experience with professional phone etiquette
- Ability to manage calendars efficiently and prioritize tasks effectively
- Office experience in administrative or clerical roles is highly desirable
- Personal assistant or medical/dental receptionist experience is a plus
- Strong computer literacy, including familiarity with multi-line phone systems and office equipment
- Excellent proofreading skills and attention to detail
- Effective time management skills to handle multiple responsibilities simultaneously
Pay: $ $25.00 per hour
Expected hours: 6.0 – 8.0 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $25