Justice Court Services Assistant-North Canyon

Job Summary

Mohave County Justice Court is looking to fill a Justice Court Services Assistant position in the Colorado City, AZ location.

We are located at 2100 S Hwy 389, Colorado City, AZ 86201

About Justice Courts-Colorado City

Mohave County is home to four limited jurisdiction justice courts established by the Constitution of the State of Arizona, under the direct supervision of the Arizona Supreme Court. The four locations are in Bullhead City, Kingman, Lake Havasu, and Colorado City (Arizona/Utah Boarder).

About The Position

This position is responsible for processing new and existing case filings, reviewing documents for urgency, and ensuring accurate case setup in both electronic and manual systems. The role includes collecting fees, issuing receipts, preparing and maintaining statistical and financial records, and providing clear legal information at the counter, by phone, or by mail within authorized limits. The employee will prepare and distribute a variety of court documents, support courtroom operations, update case records, assist judicial officers as assigned, and maintain professional communication with the public and colleagues. Accuracy, organization, and strong customer service skills are essential.

Salary Range: R8/Step 1-8 $16.53 - $20.34/hr.

Hours: Monday-Friday 8:00am-5:00pm (Utah Time Zone)- Weekends and holidays off.

Special Job Requirements

• May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).
• Must complete annual training as required by the Committee on Judicial Education and Training (COJET).
  
  

Proud To Offer

• Paid Time Off (PTO)
• 6.5 hours accrued bi-weekly (32 hour employees only)
• 39 hours of PTO front loaded
• Regular accrual starts on 7thpay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
• Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays
• Perform work with a greater purpose
  

Essential Job Functions

The following EXAMPLES OF DUTIES are NOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification. The following provide a representative summary of the major duties and responsibilities. Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties.

• Accept new filings and/or documents related to existing cases. Review content: determines if documents require immediate attention of judicial officer.
• Collect fees and issues receipts.
• Set-up case in electronic and/or manual recording system.
• Create new or update existing file folders.
• Issues court process, updates, maintains, and records a variety of statistical and/or financial files and records.
• Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
• Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares checks, validates, and balances monthly and other financial reports, files, and records.
• Processes mail provides to appropriate parties.
• Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence, and other items.
• Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
• Assists judicial officer in a variety of tasks as assigned.
• Performs data entry; updates electronic and/or manual recording systems; updates record of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
• As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
• Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
• Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.
  
  

Minimum Qualifications

• High School Diploma/GED (General Education Degree).
• One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.
  
  

Knowledge, Skills & Abilities

• Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Mohave County and specific court-related policies and procedures.
• Principles of bookkeeping and/or accounting.
• Principles of file and records management.
• Court processes, procedures and legal terminology.
• Trends and practices in office, court and business operations.
• Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
• Working within deadlines to complete projects and assignments.
• Assessing, analyzing, identifying and recommending solutions to problems.
• Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
• Operating a personal computer utilizing a variety of commonly used and specialized software applications.
• Communicating and maintaining professionalism with the public, co-workers, and work contacts.
  
  

Equal Opportunity Employer/Program.

Auxiliary aids and services are available upon request for individuals with disabilities.

Mohave County is an Equal Opportunity Employer.

It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older).

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment Visa.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.

Check out our Benefits Guide for full details!