Payroll Accounting Analyst

Reports To: Payroll Manager

Job Overview

The Payroll Accounting Analyst is responsible for accurately processing multi-state payrolls and ensuring payroll-related accounting activities are completed in a timely and compliant manner. This position serves as a key liaison between Payroll, Accounting, Finance, and Human Resources to ensure employee compensation and financial reporting are accurate and reconciled. The ideal candidate will have hands-on payroll processing experience along with strong accounting skills.

Key Responsibilities

Payroll Administration

• Process semi-monthly and bi-weekly payrolls for exempt and non-exempt employees across multiple states.
• Ensure accurate calculation of wages, benefits, and taxes.
• Audit payroll transactions for accuracy and compliance with federal, state, and local regulations.
• Maintain payroll records within the payroll system.
• Respond to employee inquiries regarding pay, taxes, deductions, and payroll-related issues.
• Collaborate with Finance for the accurate and timely calculation and payment of variable compensation plans.

Payroll Accounting

• Prepare and post payroll-related journal entries, including wages, payroll taxes, benefits, and accruals.
• Reconcile payroll accounts and investigate discrepancies.
• Assist with monthly, quarterly, and year-end payroll account reconciliations.
• Support the accounting close process by providing payroll reports and analysis.
• Ensure payroll expenses are recorded accurately in the general ledger.
• Assist with internal and external audits by providing payroll documentation and support.

Cross-Functional Collaboration

• Partner closely with Accounting, Finance, and Human Resources teams to ensure accurate payroll processing and reporting.
• Assist with payroll reporting and data analysis for management and finance leadership.
• Support process improvement initiatives to enhance payroll accuracy, compliance, and efficiency.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of payroll processing experience.
• Experience processing multi-state payrolls.
• Experience administering semi-monthly and bi-weekly payroll schedules for both exempt and non-exempt employees.
• Experience with payroll accounting, including preparation of payroll-related journal entries, payroll tax entries, benefit entries, and account reconciliations.
• Strong understanding of payroll accounting principles.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail, accuracy, and organizational skills.

Preferred

• Experience with ADP Workforce Now or other ADP payroll platforms.
• Experience supporting payroll audits and compliance reporting.
• Experience with the Oracle NetSuite accounting platform.

Key Competencies and Skills

• Strong analytical and problem-solving skills.
• Ability to maintain the confidentiality of sensitive employee and payroll information.
• Excellent communication and interpersonal skills.
• Ability to prioritize competing deadlines and manage multiple tasks effectively.
• Strong customer service mindset when supporting employees and business partners.
• Ability to work collaboratively across Payroll, Accounting, Finance, and Human Resources functions.

Work Environment

• Hybrid work environment.
• Regular use of payroll, accounting, and financial systems.

Equal Employment Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process.