Events Program Manager

The Events Program Manager coordinates and oversees all aspects of high-visibility events supporting Department of Defense programs, objectives, and stakeholders. The role entails strategic planning, logistics management, and post-event analysis to ensure each event aligns with mission-critical outcomes. This individual must possess the ability to thrive in a fast-paced environment, manage classified information securely, and coordinate among cross-functional teams and government officials.

Event Planning and Coordination

• Develop comprehensive event plans by defining scope, objectives, schedules, budgets, and execution strategies.
• Coordinate leadership briefings and technical discussions involving senior DoD personnel, international dignitaries, and stakeholders.
• Oversee the planning of classified meetings, conferences, ceremonies, trade shows, and workshops in compliance with DoD protocols.
• Develop contingency plans to mitigate risks and ensure mission-critical event outcomes.
  
  

Logistical Management

• Manage all logistical requirements, including site selection, facility acquisition, security arrangements, vendor procurement, transportation coordination, and attendee communication.
• Ensure facilities and resources meet security requirements for classified information handling during events.
• Coordinate audiovisual, communication, and IT systems integration to support classified and unclassified discussions.
  
  

Security and Protocol Compliance

• Ensure all event operations comply with DoD regulations for classified and secure environments.
• Partner with security officers to implement protocols for attendee clearances, onsite physical security, and secure storage of materials.
• Adhere to required protocols for overseas work with international partners or military units.
  
  

Team Leadership and Collaboration

• Serve as a point of contact for stakeholders, including program leaders, military representatives, contractors, and external agencies.
• Manage cross-functional event teams to ensure tasks are delivered efficiently and on schedule.
• Act as a liaison between government officials and contractors to address operational needs and resolve challenges.
  
  

Budget and Reporting

• Track and manage event budgets, ensuring compliance with fiscal spending limits and contract terms.
• Maintain records of event outcomes, lessons learned, and areas for improvement.
• Prepare detailed reports and after-action reviews (AARs) for senior leadership.
  
  

Key Competencies

• Ability to work under pressure, manage tight timelines, and adapt to shifting priorities.
• Demonstrated leadership in managing complex, multi-stakeholder environments.
• Familiarity with DoD facility requirements, security protocols (SCIFs, classified material handling), and contract regulations.
• Strong interpersonal skills to maintain trust with senior leadership and stakeholders.
  
  

Basic Qualifications

• Security Clearance: Active Top Secret clearance with eligibility for Sensitive Compartmented Information (SCI) access.
• Education: Bachelor’s Degree in Business Administration, Event Management, Communications, or related field. Equivalent military or professional experience may be substituted.
• Experience:
• Proven experience managing DoD events, secure briefings, or equivalent high-stakes events.
• Minimum of 5 years in program or project management.
• Skills and Certifications:
• PMP certification or equivalent preferred.
• Expertise in Microsoft Office and event management software (e.g., Cvent, Adobe Acrobat).
• Exceptional organizational, communication, and problem-solving skills.
  
  

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