What are the responsibilities and job description for the Accounts Receivable Specialist position at Modern Industries, Inc.?
JOB TITLE: Accounts Receivable Specialist CLASS: N/A
DEPARTMENT/DIVISION: Accounting/Corporate
REPORTS TO: CFO/Controller EEO CATEGORY: Administrative Support
CLASSIFICATION: Salary Non-Exempt
GENERAL:
Responsible for the complete Modern Industries, Inc. accounts receivable function including issuing invoices, processing payments, collection of delinquent accounts, and customer credit approvals.
MINIMUM QUALIFICATIONS (Knowledge, Skills, Abilities):
Must have a high school diploma or equivalent. Experience in Accounts Receivable desired. Must be proficient with current computer software including Microsoft Excel and other related financial and accounting software.
ESSENTIAL DUTIES:
- Issue electronic invoices for each Division of the company.
- Prepare daily deposits for deposit to bank accounting for all cash, checks, ACH/EFT and credit card payments.
- Apply customer payments to accounts receivable records reconciling missed/skipped and short/over payments.
- Credit management by assigning new customer numbers, verifying credit references for customers, and maintaining credit limits.
- Collection of discrepant invoices/debits to include management reporting, statement preparation, telephone collection calls, written demands and escalation to division/sales per policy.
- Sales analysis, detailed and summary, as required by management.
- Prepare bank reconciliation for credit card processing account.
- Perform other duties as assigned.
REQUIREMENTS:
- Must be able to communicate effectively by both written and oral means.
- Must be able to comprehend and analyze accounts.
- Must maintain a very high level of accuracy at all times, despite interruptions.
- Must be able to deal with customers tactfully and with diplomacy in the collection of past-due accounts.
- Must be able to work within a professional and office environment.
- Must be able to sit for extended periods of time.
- Must be able to climb stairs occasionally.
- Must be able to operate office equipment, computer, printers, copiers, etc., which includes all physical abilities required for data input.