Purchasing/Accounts Payable/Inventory Control

About Us

Modern Air Mechanical is an Employee-Owned company serving California’s central valley for over 40 years! We are growing, and we are looking for professionals to join our team! With over 40 years’ experience in mechanical contracting, Modern Air Mechanical has a proven track-record of the highest-quality craftsmanship, excellent service, and state-of-the-art projects completed on time and under budget. Come join a winning team, and see why many of our employees choose to stay with us for 10, 20, even 30 years!

Job Description
In this rewarding and important role, you will support company-wide operations through the procurement of equipment, material, tools, supplies, and more. By ensuring we are purchasing the correct items, at the best possible price, this role is critically important to our day-to-day business and profitability. In this role, you must be able to perform your duties independently, with minimal daily direction from your manager. We are seeking a highly detail-oriented individual who is organized and able to consistently meet deadlines. You should be a self-starter, and be able to work cooperatively with others on a daily basis. You will facilitate the qualifying of vendors and suppliers, and maintain strong business relationships with each in order to ensure quality service and accurate delivery of company orders. This role is responsible to validate and purchase required orders as needed for our construction projects and in-house production needs. Working closely with project managers, field and shop foremen, and company managers, Purchasing is responsible for ensuring the correct equipment and materials are ordered, received, and verified in a timely manner.

Requirements and Duties:

· Prepare written inquiries and obtain written quotes for vendor supplied items.

· Receive and evaluate vendor bids taking into consideration, price, delivery requirements, and past performance of vendor to determine successful bidder.

· Interface with vendors, field supervision, and project management to resolve delivery problems and equipment defects.

· Ensure requisitions and purchase orders are created in the procurement system.

· Tracks and schedules the delivery of orders, ensuring timely deliveries based on production and project scheduling requirements

· Collects, monitors, and updates vendor and supplier records, including but not limited to insurance records, to ensure all vendors have current general liability, workers compensation, and auto insurance, W9’s, billing/remit-to addresses, and contact info

· Maintain given budget for items purchased

· Order equipment rentals for job sites

· Maintain inventory control and accuracy along with Shipping & Receiving team

· Create and maintain databases of on-hand parts to track quantity/price against budget.

· Help drive and maintain the efficiency and profitability of the company.

· Request RMA’s to ensure inventory is minimal and on-hand inventory is used prior to buying materials.

· Handle return material and ensure timely credit to the project. Closeout open PO’s with committed costs prior to project close-out.

· Coordinate with field staff/crews to ensure materials, tools and equipment are delivered to the job site to meet construction schedule. Update material submittal records.

· Coordinate and resolve invoice problems with vendor and accounts payable.

· Other duties as needed

Additional Requirements and Qualifications:

· Advanced data entry and strong math skills.

· Problem solving – strong attention to detail, excellent analytical skills, and the ability to identify and resolve problems in a timely manner.

· Communication – strong verbal and written communications skills.

· Planning / organizing – ability to work independently, demonstrates accuracy and thoroughness, prioritizes and plans work assignments, organized and uses time efficiently to meet deadlines.

· Adaptability – adapts to changes in the work environment, manages competing demands, and is able to deal with change, delays or unexpected events.

· Dependability – the individuals is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

· Accounting, purchasing, or related experience in a construction environment is strongly preferred

· Ability to learn new software quickly.

· Minimum 3 years of accounting/finance/purchasing experience (construction background preferred)

· Bachelor’s degree or higher in Accounting or related field preferred, but not required

· Proficient using Windows, MS office (specifically Excel and Outlook)

· Experience with SAGE100 preferred

· Proficiency with Microsoft Office applications\

- Other duties as assigned
- Fleet maintenance management
- Multiple accounting and clerical duties-integrating this position with others

Job Type: Full-time

Benefits:
401(k)
401(k) matching
Medical, Dental, Vision insurance
Employee discounts
Flexible spending account
Life insurance
Paid time off – Vacation, Holiday, Sick Pay
EMPLOYEE OWNERSHIP after 1 year of employment (Employee Stock Ownership Plan – ESOP)

Schedule:
Monday to Friday, 8AM-5PM

Job Type: Full-time

Pay: $27.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Inventory control: 2 years (Required)
• Purchasing: 2 years (Required)

Work Location: In person

Salary : $27 - $30