What are the responsibilities and job description for the Event Coordinator position at MML Hospitality?
Description
About MML Hospitality
At McGuire Moorman Lambert Hospitality (MML), our mission is to create some of the world’s most memorable hospitality experiences—where food, design, service, and storytelling come together seamlessly. Led by Larry McGuire, Tom Moorman, and Liz Lambert, MML is known for its refined, character-driven approach to hospitality, rooted in creativity, quality, and a deep sense of place.
As we continue to grow, we're entering an exciting new chapter. We've welcomed James Beard Award-winning chef April Bloomfield to our culinary leadership team and are bringing new energy to iconic and emerging destinations alike—with projects like the historic Driskill Hotel, Sixth & Blanco, Clark’s Malibu, and more on the horizon.
At MML, we’re not just building restaurants or hotels—we’re crafting spaces that leave a lasting impression.
About the Role
We are seeking a highly organized and service-driven Event Coordinator to join our team in Aspen, Colorado. This role supports the planning and execution of events across The Aspen Art Museum, offsite catering, and occasional restaurant buyouts.
The Event Coordinator plays a key role in ensuring seamless event execution, supporting client communications, logistics, and on-site operations while delivering exceptional guest experiences.
What MML Hospitality Offers
- Salary Range: $70,000 - $85,000
- Bonus Potential
- Paid Time Off
- MML Property Discounts (Hotel, Restaurant, Retail)
- Beverage Education Reimbursement
- Advancement and Promotion Opportunities
- Community Service Opportunities
- Relocation Assistance
- Medical, Dental, Vision, Disability, Life, and Pet Insurance
- Retirement Benefits
- Parental Leave
What You'll Do
- Support the Events team in coordinating weddings, corporate events, private parties, and fundraisers
- Manage and respond to inbound inquiries via email, TripleSeat, phone, and in-person communication within 48 business hours
- Assist in preparing catering proposals, contracts, and Banquet Event Orders (BEOs)
- Coordinate event logistics, timelines, and vendor details to ensure smooth execution
- Support venue site tours and assist with sales efforts
- Collaborate with Culinary and Beverage teams on menu planning and event details
- Coordinate with external vendors and assist with order placement, confirmations, and on-site execution
- Ensure all required permits, insurance certificates, and compliance documents are collected and organized
- Support adherence to Aspen Art Museum policies and event guidelines
- Assist with inventory management of OS&E and event-related materials, including uniforms
- Provide on-site event support, including setup, execution, and breakdown
- Maintain accurate records in TripleSeat and other systems
- Assist with event reconciliation in Toast
- Participate in team meetings and cross-departmental initiatives
Qualifications
- 1–3 years of experience in events, hospitality, catering, or a related field
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to manage multiple tasks in a fast-paced environment
- Customer service-focused with a positive, team-oriented attitude
- Proficiency in Microsoft Office and Google Workspace (TripleSeat experience preferred)
- Flexibility to work nights, weekends, and holidays
- Ability to travel locally as needed
Physical Requirements
- Ability to lift up to 50 pounds
- Ability to stand for extended periods
- Ability to move between locations and manage event setups
- Ability to remain composed and effective under pressure
- Reporting Structure
- Reports to the Events Manager or Director of Events
- Works closely with culinary, beverage, operations, and museum teams
If an offer is accepted for this position, a comprehensive background check will be required, which may include verification of employment history, education credentials, and criminal records.
MML Hospitality is an equal-opportunity employer. We do not discriminate based on race, color, religion, national origin, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected status. All hiring decisions are based on job-related qualifications.
Salary : $70,000 - $85,000