ERP and Inventory Administrator

Title: ERP & Inventory Operations Administrator

Department: Finance

Reports To: Controller

About the Role: The ERP & Inventory Operations Administrator is responsible for overseeing and optimizing the company’s Enterprise Resource Planning (ERP) system while also managing receiving and inventory control functions that support daily manufacturing and operational activities. This role serves as the system owner for the ERP platform and plays a critical hands-on role in ensuring materials, data, and processes are accurate, traceable, and aligned with business needs.

This position is instrumental in leading the implementation of the company’s first ERP system within a manufacturing environment. The individual will partner closely with the ERP implementation team, providing strong leadership, direction, and accountability to ensure a successful rollout. This includes driving timelines, coordinating cross-functional input, and ensuring alignment between system design and manufacturing and operational processes.

Working closely with operations, finance, purchasing, inventory, quality, and management, this position bridges system management with physical inventory control to ensure seamless flow of information and materials throughout the organization. The ideal candidate is both analytically minded and operationally hands-on, comfortable working in office and manufacturing environments, and committed to continuous improvement.

What you bring:

You are a proactive problem solver with strong leadership skills and a high attention to detail, with a solid understanding of ERP systems, inventory control, and operational workflows. Experience in a manufacturing environment or familiarity with manufacturing processes is highly beneficial.

You take ownership of data accuracy and physical inventory processes and are confident leading system implementation efforts, driving accountability across teams, and ensuring consistency in system use.

You communicate effectively with both technical and non-technical stakeholders and thrive in a collaborative, fast-paced environment. You understand the importance of accuracy, compliance, safety, and organization, and you are motivated to improve systems and processes that directly support operational

Required Qualifications:

· Bachelor’s degree in information systems, Business, Accounting, Operations, Supply Chain, or a related field (or equivalent experience).

· Demonstrated hands-on experience with ERP systems within a manufacturing environment, including implementation, configuration, data management, and user support.

· Experience with receiving inventory control, warehouse operations, or manufacturing environments.

· Demonstrated understanding of job travelers and work-in-progress (WIP) tracking within a manufacturing or production environment.

· Strong understanding of business processes such as finance, purchasing, inventory, manufacturing, and operations.

· Proficiency with Microsoft Excel and basic data analysis tools.

· Strong organizational, analytical, and problem-solving skills.

· Ability to communicate effectively with both technical and non-technical users.

· Experience developing training materials and conducting user training.

· Ability to safely lift and move materials as required (up to approximately 75 lbs).

Essential Job Functions

Lead and support the implementation, optimization, and ongoing management of the company’s ERP system, including planning, configuration, testing, data migration, and go-live activities.

· Serve as the primary point of contact and system owner for ERP-related issues, troubleshooting errors and coordinating with vendors or consultants as needed.

· Collaborate with internal stakeholders to gather requirements and translate business needs into ERP configurations, workflows, permissions, and reports.

· Manage and maintain ERP master data to ensure accuracy, integrity, and alignment with physical inventory.

· Develop, maintain, and document ERP procedures, work instructions, and user guides.

· Train end users and provide ongoing system support to ensure effective adoption and consistent use.

· Receive incoming shipments and verify accuracy against purchase orders and packing lists.

· Inspect materials and products for damage, discrepancies, or quality concerns and coordinate resolution as needed.

· Accurately record received goods in the ERP/inventory system and maintain proper documentation and traceability.

· Store materials in designated locations according to inventory and safety procedures.

· Monitor inventory levels and assist with cycle counts, audits, and physical inventory reconciliations.

· Coordinate with procurement, operations, and finance teams to address discrepancies, shortages, or process gaps.

· Support integration between the ERP system and other business systems as applicable.

· Maintain a clean, organized, and safe receiving and storage area in compliance with company policies and safety standards.

· Monitor system and process performance and recommend improvements, enhancements, or efficiencies.

· Ensure ERP usage and inventory practices align with internal controls, compliance requirements, and best practices.

· Participate in continuous improvement initiatives to optimize operational and inventory workflows.

Physical Environment & Work Conditions

The physical and environmental requirements below represent the essential functions of the position and can be performed with or without reasonable accommodation:

· The regular schedule typically follows an 8-hour workday, Monday through Friday, with general availability expected between 8:00 AM and 5:00 PM Eastern. Occasional flexibility may be required.

· Office-based work includes extended periods of sitting, computer use, and detailed data review.

· Work is performed in both office and manufacturing environments and may require walking, standing, bending, kneeling, climbing stairs or ladders, and reaching.

· The role may require lifting, carrying, or moving materials and equipment (typically up to 75 lbs.).

· Appropriate safety clothing and footwear are required in manufacturing and storage areas

These conditions reflect the typical demands of the role but do not exclude reasonable accommodation for qualified individuals.

This job description is intended to describe the general nature and level of work performed by persons assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Mobile Medical International Corporation reserves the right to amend or change duties and responsibilities as necessary.

Why Join Our Team

This role offers the opportunity to blend technical ERP expertise with hands-on operational impact, directly supporting inventory accuracy, compliance, and patient safety. You’ll work in a collaborative environment where your contributions improve system reliability, operational efficiency, and healthcare outcomes

Available Accommodation

If you require a reasonable accommodation to apply for this job, participate in the selection process, or perform the essential functions of the role, please contact Jenna Hurd jhurd@mmicmedical.com for assistance. The successful candidate must be able to perform the essential functions of this job, with or without reasonable accommodation.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $65,000 - $75,000