Material and Inventory Specialist

Description

Company Summary: MM Solutions is a well-established company serving the Aerospace, Medical, and High-Tech Industries in Colorado with high-touch custom packaging, professional services, and logistic solutions. Creating opportunities and overcoming challenges is what drives us to provide clients with the necessary people, services, and equipment for every job. We are an organization that commits to its team members, maintaining a safe and fun environment while treating everyone as a valued individual.

We are an Equal Opportunity Employer, including disability and veteran status. Full benefits are available to full-time team members, including paid sick leave and vacation, medical/vision/dental, company-funded life insurance and 401(k).

Role Summary: As the Inventory & Materials Coordinator, you’ll be the go-to person for keeping our materials organized, accurate, and ready for production. You’ll maintain a structured inventory system, manage the material cage, and perform regular reconciliations to keep records in sync. Working with Finance, Engineering, and Operations, you’ll make sure materials are properly tracked, staged, and available to support just-in-time builds. From interpreting BOMs and customer drawings to cleaning up legacy systems and improving traceability, this role is all about ensuring the right parts are in the right place at the right time.

Requirements

Essential Job Function:

Inventory Management & Reconciliation

• Set up and maintain structured inventory locations, labeling, and part number systems
• Own and manage the material cage—including cleanliness, part organization, and physical security
• Perform regular cycle counts and inventory reconciliations between physical stock and system records
• Partner with Finance to ensure materials are properly capitalized
• Support the transition from legacy inventory practices to a robust, auditable system
  
  

Materials Management & Order Support

• Maintain accurate records in Salesforce and internal tracking systems
• Allocate and receive all work orders; track materials required for builds
• Communicate with the Cables Engineer & Supervisor regarding schedules, changes, and order status
• Identify and source stock for components listed in customer cable drawings (as needed)
• Maintain inventory levels to support just-in-time builds while minimizing excess stock
  
  

Operations Support

• Interpret BOMs and customer drawings to identify required components
• Create and manage BOMs based on engineering documentation
• Order and track materials for internal production orders
• Receive, inspect, and stage or kit materials by job
• Maintain inventory accuracy, including managing the Kanban system
• Post scanned work orders, sales orders, and required materials to project records
• Support system cleanup or migration in ERP, Excel trackers, and Salesforce
• Identify process gaps and propose improvements to inventory flow, traceability, and reporting
• Cross train and work in other divisions/departments as needed
  
  

Knowledge, Skills And Abilities

• Advanced knowledge of Microsoft Office/365, including Excel. Salesforce and/or ERP knowledge a plus.
• Strong attention to detail with excellent organizational and documentation habits
• Skilled at managing competing priorities in a deadline-driven environment
• Ability to troubleshoot issues related to orders, inventory, or material discrepancies
• Able to work efficiently under pressure with frequent interruptions, while maintaining accuracy
• Proven ability to build strong working relationships across departments (sales, engineering, production)
• Effective verbal and written communicator with internal teams and vendors
• Ability to coach and train others, sharing process knowledge and system expertise as needed
• Works well in both independent and team-based environments
• Basic arithmetic, writing and reading comprehension skills to record and transfer data.