Accounts Payable Specialist II

Description

JOB SUMMARY: This position is responsible for the day-to-day job functions of accounts payable including, but not limited to, accounts payable/inventory entry processing invoices, new vendor set-up and vendor account maintenance, managing vendor payments, reconciling accounts and ensuring accurate and timely payments as well as other accounting related assignments and projects and customer support functions. 

ESSENTIAL QUALIFICATIONS: 

1. Able to work independently with minimum supervision.
2. Must be accurate and detail oriented.
3. Excellent verbal and written communication skills.
4. Strong analytical and problem-solving skills.
5. Computer and data entry skills including Microsoft Word, Excel, and Outlook.
6. Ability to react to change productively and handle other essential tasks as assigned.
7. Ability to resolve customer, vendor and employee issues timely and professionally.
8. Previous experience in office environment.
9. Frequently lift or move 20 pounds.

Requirements

1. Process a high volume of invoices accurately and efficiently
2. Verify invoice accuracy, including 3-way matching of receipts, invoices and purchase orders
3. Obtain proper approval for invoices and invoice payments
4. Enter invoice data into the ERP system
5. Prepare and perform check runs and electronic payments as required
6. Track invoice due dates and ensures vendors are paid in a timely manner
7. Reconcile vendor statements and resolve any discrepancies
8. Communicate with vendor reps
9. Assist in month-end closing processes, including account reconciliations
10. Maintain accurate and organized accounts payable records and files
11. Contribute to process improvements to enhance efficiency and accuracy in the accounts payable function
12. Customer Support – ability to answer telephone calls, ascertaining the nature of the call, screening and routing calls in a prompt and professional manner
13. Performs other duties as assigned by upper management

PERSONAL PROTECTIVE EQUIPMENT:

Appropriate personal protective equipment in restrictive areas.

REQUIRED EDUCATION AND/OR EXPERIENCE:

A bachelor’s degree in accounting, finance or business is preferred with a minimum 5 years experience in business, finance or accounting in an office setting.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel, crouch; and talk or hear. The employee must be able to regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORKING CONDITIONS:

Job involves work inside a climate-controlled office atmosphere.